CORRECTIONAL RECORDS CLERK II

State of Arizona • Goodyear, AZ

333d • $33,600

About The Position

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is seeking an organized individual with clerical office experience to perform complex clerical work regarding inmate records. This position involves daily communications, auditing, file organizing, report writing, and record-keeping at the Arizona State Prison Complex (ASPC) - Perryville. The role is crucial in maintaining the integrity of inmate records and ensuring compliance with internal audit requirements.

Requirements

• High School Diploma or General Education Development (GED)
• Customer service experience
• Knowledge of office practices and procedures
• Knowledge of laws, rules, policies, and procedures governing inmate files and documents
• Knowledge of automated data/manual storage and retrieval techniques and equipment
• Knowledge of numerical and digital filing systems
• Knowledge of operation of office equipment including copiers, fax machines, and telephones
• Basic mathematics skills
• Business English, including grammar, spelling, and punctuation
• Computer usage and various software programs (Microsoft Office and Google Suites)
• Skill in written and verbal communication
• Skill in establishing and maintaining interpersonal relationships
• Skill in researching, collecting, and formatting information
• Skill in performing office clerical practices and techniques
• Skill in sorting, filing, retrieving, and replacing files/records
• Skill in utilizing a computerized database to perform data entry
• Ability to learn and use the Arizona Correctional Information Systems (ACIS)
• Ability to work with minimal supervision
• Ability to interpret and apply department policies and privacy guidelines governing the provision of inmate information to others
• Ability to lead and train in work assignment
• Ability to follow verbal and written guidelines
• Ability to work in a prison environment

Responsibilities

• Audits all institutional files for all new arrivals and maintains two-year annual audits for proper internal self-audit requirements
• Generates Notifications of Release for upcoming releases
• Facilitates institutional review of all court sentencing documentation for newly arriving inmates, along with the reviewing and/or tracking of requested court documentation by returning inmates after court hearings or trials
• Completes all court document entries for the institution
• Forwards all appropriate documentation for review to the Time Computation Unit at Central Office
• Processes violator paperwork, prepares files, and tracks violator warrants
• Confers with supervisors, attends staff meetings, and provides coverage for other staff when needed
• Tracks document requests for necessary completion of inmate institutional files
• Attends yearly training and trains Correctional Records Clerk I's
• Pulls files for review by authorized staff and assists with the duties of the Correctional Records Clerk I
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED