CORRECTIONAL RECORDS CLERK II

State of Arizona•Tucson, AZ

44d•Onsite

About The Position

The Arizona Department of Correction, Rehabilitation & Reentry (ADCRR) is seeking an experienced and ambitious individual to fill our Correctional Records Clerk II (CRC II) position at our ASPC-Tucson. The Correctional Records Clerk will perform complex clerical work, facilitate inmate movement, review and verify court documents received on offenders. This position will also interpret rules and policies, prepare and initiate institution files, respond to telephone inquiries from staff, attorneys and other agencies. Our Correctional Records Clerk II will also pull files for our Warden and Deputy Wardens as well as maintain and safeguard files and information. If you are ready for a career change, apply today!

Requirements

Knowledge of: Office practices and procedures
Knowledge of: Laws, rules, policies, and procedures governing inmate files and documents
Knowledge of: Automated data/manual storage and retrieval techniques and equipment
Knowledge of: Numerical and digital filing systems
Knowledge of: Operation of office equipment including copiers, fax machines, and telephones - Basic mathematics
Knowledge of: Business English, including grammar, spelling, and punctuation
Knowledge of: Computer usage and various software programs
Skill in: Written and verbal communication
Skill in: Establishing and maintaining interpersonal relationships
Skill in: Researching, collecting, and formatting information
Skill in: Performing office clerical practices and techniques
Skill in: Sorting, filing, retrieving, and replacing files/records
Skill in: Utilizing a computerized database to perform data entry
Ability to: Access the Arizona Correctional Information Systems (ACIS)
Ability to: Work with minimal supervision
Ability to: Interpret and apply ADCRR department policies and privacy guidelines governing the provision of inmate information to others
Ability to: Lead and train in work assignment
Ability to: Follow verbal and written guidelines
Ability to: Work in a prison environment

Nice To Haves

High School Diploma or General Education Development (GED)
Customer service experience

Responsibilities

Audits institutional files for new arrivals and maintains two (2) year annual audits for proper internal self-audit requirements
Generates Notifications of Release for upcoming releases
Facilitates institutional review of all court sentencing documentation for newly arriving inmates, along with the reviewing and/or tracking of requested court documentation by returning inmates after court hearings or trials
Completes all court document entries for the institution
Forwards all appropriate documentation for review to the Time Computation Unit at Central Office
Processes violator paperwork, prepares files, and tracks violator warrants
Confers with supervisors, attends staff meetings, and provides coverage for other staff when needed
Tracks document requests for necessary completion of inmate institutional files
Attends yearly training and trains incoming Correctional Records Clerk I
Pulls files for review by authorized staff and assists with the duties of the Correctional Records Clerk I
Drives on State business
Performs other duties appropriate to the assignment

Benefits

Vacation and sick days with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
Exceptional retirement program
Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
An incentivized commuter club and public transportation subsidy program.

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