Correctional Medical Coordinator (AA)

CBH Medical•Alberta, VA

13d

About The Position

The Administrative Assistant for Medical Services provides comprehensive administrative and operational support to the Health Services Administrator while coordinating inmate medical services and Medicaid-related activities. This position serves as a key liaison among inmates, healthcare providers, correctional staff, and external agencies to ensure efficient delivery of healthcare services and compliance with regulatory standards.

Requirements

High school diploma or equivalent (Associate's degree preferred in healthcare administration or related field).
Experience in administrative support, healthcare, social services, or corrections preferred.
Knowledge of Medicaid eligibility and application processes.
Proficiency in Microsoft Office (Word, Excel) and Electronic Health Record (EHR) systems.
Strong organizational, multitasking, and communication skills.
Ability to handle confidential information with discretion.
Ability to pass a background check and work in a secure correctional environment.

Nice To Haves

Experience working with Virginia Medicaid systems or Department of Social Services.
Familiarity with correctional healthcare operations.
Knowledge of medical terminology and healthcare documentation practices.

Responsibilities

Provide direct clerical and administrative support to the Health Services Administrator.
Prepare reports, correspondence, and presentations related to medical operations.
Maintain departmental calendars, schedules, and meeting coordination.
Assist with policy and procedure documentation, updates, and distribution.
Track and organize compliance documentation for audits, inspections, and accreditation.
Maintain inventory records for medical supplies and assist with ordering as needed.
Support onboarding documentation and administrative coordination for medical staff.
Screen inmates for Medicaid eligibility (e.g., inpatient hospitalizations over 24 hours, pregnant individuals, juveniles, elderly).
Assist with completing Medicaid applications via phone, online systems (Cover Virginia/CVIU), or paper forms.
Collect and verify required personal and financial information.
Track application status and follow up with local Department of Social Services (DSS).
Initiate Medicaid applications for inmates nearing release to ensure continuity of care.
Maintain, update, and secure inmate electronic health records (EHR).
Schedule off-site appointments, hospitalizations, and specialty care visits.
Prepare and organize medical documentation for appointments and treatments.
Transcribe physician orders and update medical files accurately.
Coordinate communication between medical staff and correctional personnel.
Notify hospitals of Medicaid coverage for eligible inpatient admissions.
Assist with medical billing coordination and documentation.
Compile reports on healthcare utilization, Medicaid enrollment, and inmate medical status.
Ensure compliance with HIPAA and all applicable federal, state, and local regulations.