Correctional Entrance Level Management Associate

State of Maryland • Carroll, MD

4d

About The Position

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today! The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release. As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union. This is a Special Appointment position that serves at the pleasure of the Appointing Authority. This position is responsible for providing direct administrative support to the Director, Assistant Director, Statewide Academy Manager, Academy Supervisor, Operations Supervisor, and other training staff within the Correctional Training Unit, Correctional Entrance Level Training Academy. Specific duties include: Plan, organize, manage, and implement assigned programmatic and/or administrative projects for the Central Region Correctional Entrance Level Academy. Manage daily training operations, including enrollment of newly hired mandated employees into academy training, instructor schedules, administering recruit testing, grade tests and enter results in databases, track student attendance and, file student training records. Create all Block, Objective and Performance Tests for Sykesville and Hagerstown academies in the training software database. Prepare student progress reports, graduation certificates, and graduation programs. Report completed training results and final grades for all recruits. Ensure all entrance-level training data is accurately managed within the Skills Manager and Academy Manager databases for employee certification. Prepare purchase requisitions for all materials and supplies required for academy operations. Communicate with DPSCS Training Coordinators, local agencies and timekeepers regarding student inquiries, disciplinary issues and attendance related matters.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Five (5) years performing administrative, secretarial, or clerical work involving the preparation of professional documents, management of schedules, written and verbal communications and the utilization of current office technology and software.
• Two (2) years of experience providing administrative support to senior-level leadership and assisting with planning, organizing, recordkeeping, managing data, and implementing programs or administrative projects.
• Two (2) years of experience with Microsoft Office, electronic filing, scanning documents, and Google Workspace (formerly known as G Suite).
• One (1) year experience utilizing software to perform data entry, manipulation and sorting of data, creating and interpreting spreadsheets, preparing reports, and generating official written correspondence.
• Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Nice To Haves

• Two years of experience working with learning management software.
• Two years of experience supervising programs involving large groups.

Responsibilities

• Plan, organize, manage, and implement assigned programmatic and/or administrative projects for the Central Region Correctional Entrance Level Academy.
• Manage daily training operations, including enrollment of newly hired mandated employees into academy training, instructor schedules, administering recruit testing, grade tests and enter results in databases, track student attendance and, file student training records.
• Create all Block, Objective and Performance Tests for Sykesville and Hagerstown academies in the training software database.
• Prepare student progress reports, graduation certificates, and graduation programs.
• Report completed training results and final grades for all recruits.
• Ensure all entrance-level training data is accurately managed within the Skills Manager and Academy Manager databases for employee certification.
• Prepare purchase requisitions for all materials and supplies required for academy operations.
• Communicate with DPSCS Training Coordinators, local agencies and timekeepers regarding student inquiries, disciplinary issues and attendance related matters.

Benefits

• health insurance, dental, and vision plans offered at a low cost
• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• Pension - State employees earn credit towards a retirement pension

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees