Corporate Travel & Events Specialist

InPwr•Indianapolis, IN

1d•Onsite

About The Position

InPwr, Inc. is an award-winning electrical design-build firm headquartered in Indianapolis, IN, with offices in Denver, CO, and Los Angeles, CA. The company was named a 2019, 2022, and 2023 Top Places to Work, focusing on complex opportunities and taking electrical design to the next level, with licenses in over forty states and projects across the nation. InPwr, Inc. emphasizes building it better through personal commitment, relentless dedication, and driving results together. The Corporate Travel & Events Specialist will own and continuously evolve InPwr’s enterprise-wide travel and events programs. This role is responsible for designing scalable, cost-effective travel strategies and delivering high-impact events that strengthen culture, engagement, and brand experience across a national workforce. In partnership with the Engagement Manager, the Specialist will operate as a program leader driving vendor strategy, policy design, financial optimization, and end-to-end experience delivery, all while serving as a trusted advisor to leadership and internal stakeholders.

Requirements

5–8+ years of progressive experience in corporate travel, event strategy and management, hospitality, or related program ownership roles.
Bachelor’s degree in Hospitality Management, Business, Communications, or related.
Demonstrated ownership of enterprise programs (not just execution support).
Strong commercial acumen: budgeting, negotiation, and cost optimization.
Experience influencing stakeholders and operating cross-functionally.
Proven ability to translate business objectives into scalable programs and experiences.
High level of judgment, discretion, and problem-solving in dynamic environments.
Occasional ability to travel and support events during non-traditional hours, including evenings and weekends as needed.
Program ownership & continuous improvement
Business & financial acumen
Vendor & negotiation expertise
Event & experience design
Stakeholder influence & communication
Operational excellence & execution
Technology & systems orientation
Service mindset & responsiveness

Responsibilities

Own the design, governance, and continuous improvement of the corporate travel program.
Resolve issues related to travel disruptions or emergency response.
Establish and evolve travel policies aligned with business needs, cost discipline, and employee experience.
Conduct periodic audits for compliance and desired outcomes.
Analyze travel spending, trends, and utilization to drive strategic sourcing and savings initiatives.
Develop preferred vendor strategies and negotiate enterprise-level agreements.
Serve as escalation point for complex travel issues and risk scenarios.
Lead the strategic planning and execution of enterprise events (e.g., annual Summit, leadership meetings, holiday events, culture initiatives, community events).
Translate business objectives into event experiences that reinforce company culture and brand.
Develop standardized event playbooks, SOPs, scalable processes, and quality benchmarks.
Manage event timelines, attendee communications, logistics, budgets, run of show documents, and staffing plans.
Coordinate event registration, travel, and lodging for event participants.
Measure event effectiveness (engagement, ROI, feedback) and refine future programming.
Own vendor strategy across travel and events (air, hotel, care rental companies, travel agencies, venues, A/V, production).
Lead contract negotiations, including pricing, service levels, and risk protections.
Build a high-performing vendor ecosystem aligned to growth and geographic footprint.
Ensure manager and executive alignment.
Develop and manage annual travel and event budgets.
Provide executive-level reporting on spending, savings, and ROI.
Identify and implement cost optimization strategies without compromising experience.
Partner with InCorp Services, HR, Finance, Operations, and field leadership to align travel and event solutions with business needs.
Act as a consultant to leaders planning regional or team-based events.
Influence decision-making through data, insights, and experience design recommendations.
Own travel and event technology platforms and data integrity.
Implement tools and automation to improve efficiency and scalability.
Develop SOPs and governance frameworks for consistency across events and locations.
Provide clear, timely communication to travelers, event attendees, and vendors.
Communicate updates, travel alerts, and event details clearly and professionally.
Maintain a service‑oriented approach, resolving issues quickly and effectively.
Offer real-time support during travel or troubleshooting events.
Other job duties as assigned based on the changing needs of the business.