Corporate Travel Coordinator

ICM Ventures Inc•Colwich, KS

22h

About The Position

The Corporate Travel Coordinator is responsible for managing all aspects of business travel for employees, ensuring cost-effective, efficient, and compliant arrangements. This role coordinates air travel, accommodations, ground transportation, and travel documentation, serving as the primary administrator of the organization's travel platform. The objective is to deliver a seamless travel experience while adhering to company policies and supporting business objectives.

Requirements

Bachelor’s degree in Business Administration, Hospitality, or a related field, or equivalent professional experience.
Minimum of two years’ experience in corporate travel coordination, travel agency, or a similar administrative role.
Strong organizational and multitasking skills with a keen attention to detail.
Proficient in travel management platforms, online booking tools, and Microsoft Office Suite.
Excellent communication and customer service skills.
Knowledge of visa and passport requirements for international travel.
Knowledge of general office equipment required
Must possess current driver’s license with no restrictions.

Responsibilities

Book all Commercial and Corporate Air Travel: Arrange domestic and international flights, ensuring optimal schedules and competitive pricing in line with company policies. Act as liaison between executives, pilots, and administrative staff; maintain the corporate travel schedule and required approvals.
Manage and Reserve Hotel Stays: Secure accommodations for travelers, including sourcing and booking suitable hotels that meet safety, budget, and location requirements.
Manage relationships with travel management companies, airlines, hotels, and rental providers; negotiate corporate rates; monitor vendor performance.
Find and Reserve Long-Term Stays: Identify, negotiate, and arrange extended-stay housing for employees on long-term assignments or projects.
Arrange Rental Cars and Train Travel: Coordinate car rentals and train reservations to provide flexible and convenient ground transportation options.
Assist with Visa and Passport Administration: Support employees with visa and passport applications, renewals, and related travel documentation to ensure compliance with international travel regulations.
Serve as Travel Platform Administrator: Oversee the corporate travel platform, manage user accounts, troubleshoot issues, and provide training and support to travelers.
Monitor travel spend; identify cost-saving opportunities; prepare travel reporting; support budgeting and forecasting.
Code, reconcile and validate expense reports and Pcards for travel expenses. Approve invoices in paperless filing system.
Other duties as assigned.