Corporate Services Specialist

Diligent Corporation•Washington, NY

1d•$131,000 - $164,000•Hybrid

About The Position

We are seeking a skilled Corporate Services Specialist to join our U S based team, providing comprehensive global corporate secretarial and compliance services to a diverse portfolio of international clients. This role requires a detail-oriented professional with strong technical knowledge of corporate governance, regulatory compliance, and c orporate secretarial practices.

Requirements

Bachelor's degree or relevant work experience
Minimum 3-5 years of experience in corporate secretarial services
Strong knowledge of US company law, global compliance management, corporate governance principles, and regulatory frameworks
Proficiency in Diligent Entities and Microsoft Office
Excellent drafting and documentation skills
Strong analytical and problem-solving abilities
Understanding of financial statements and corporate structures
Knowledge of international corporate structures and cross-border transactions
Exceptional attention to detail and accuracy
Strong organizational and time management skills
Excellent verbal and written communication skills
Ability to work independently and manage multiple priorities
Discrete handling of confidential information
Adaptability and willingness to learn new areas of expertise
Technical expertise in corporate law and governance
Project management and coordination skills
Risk assessment and compliance monitoring
Team collaboration and mentoring abilities
Commercial awareness and business understanding

Responsibilities

Manage global compliance engagements, which include the preparation and filing of statutory documents with local registries
Maintain accurate statutory registers and corporate records for client companies, using Diligent Entities software
Draft board resolutions, minutes, and other corporate documentation
Ensure compliance with relevant local legislation, corporate governance codes, and regulatory requirements
Serve as primary point of contact for assigned client portfolio
Provide expert advice on corporate governance matters, statutory obligations, and regulatory changes
Build and maintain strong professional relationships with clients, understanding their business needs and objectives
Respond promptly to client queries and requests, ensuring high levels of client satisfaction
Collaborate with clients' internal teams, external advisors, and auditors as required
Monitor and ensure ongoing compliance with statutory and regulatory requirements
Identify potential compliance risks and recommend appropriate mitigation strategies
Keep ahead of legislative changes and regulatory updates affecting clients
Implement and maintain robust compliance procedures and documentation standards
Conduct periodic compliance reviews and health checks for client companies
Manage corporate restructuring projects including mergers, acquisitions, and reorganizations
Coordinate entity formations, dissolutions, and other corporate changes
Assist with due diligence exercises and transaction support services
Handle complex multi-jurisdictional matters and coordinate with international network
Support business development initiatives and respond to requests for proposals
Management of a team of more junior corporate specialists, overseeing capacity, workflow, quality and individual development

Benefits

Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs to name a few
Diversity is important to us.
Growing, maintaining and promoting a diverse team is a top priority for us.
We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team, facilitate dialogue, and foster understanding.

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