Corporate Payroll Specialist ("Especialista de Nomina Corporativo")

Azul Hospitality•San Diego, CA

10d•$30 - $35•Onsite

About The Position

The Corporate Payroll Specialist is responsible for administrative tasks associated with all payroll related actives for approximately 30 hotel properties across multiple states. The Payroll Specialist responsibilities will includes timely and accurate payroll processing, in conjunction with property payroll staff, in accordance with Corporate Standards and in compliance with all State and Federal Wage and Hourly Regulations. The successful candidate can see the big picture, focused on finding solutions, and continuously look for process improvements and best practices to implement, both at the Corporate and property level.

Requirements

Must be able to speak, read, write and understand the primary language used in the workplace.
Must be able to read and write to facilitate the communication process.
Considerable knowledge of complex mathematical calculations and computer accounting programs.
Familiarity with Accounting terminology, general ledger, journal entries is preferred
Must have advanced knowledge of Microsoft Office
Must have excellent administrative, interpersonal and organizational skills
Must be able to evaluate and implement effective systems and processes
Ability to analyze data and make recommendations
Ability to effectively and efficiently train, coach and teach
Ability to manage time, priorities and tasks
Ability to work and thrive in a fast paced, high-stress environment
Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
Adheres to strict confidential guidelines to meet fiduciary governance guidelines, HIPPA, Privacy and Security (including Cybersecurity)
Thorough knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues, and labor relations, including, but not limited to the following statutes and their state and local analogues (where applicable): Title VII, ADEA, Equal Pay Act, Pregnancy Discrimination Act, FLSA, ADA, OSHA, FMLA, and NLRA.
High school or equivalent education required.
Minimum 3 years previous payroll experience or finance related experience
Regular attendance in conformance with the standards, which may be established by Azul Hospitality Group from time to time, is essential to the successful performance of this position. Staff with irregular attendance / tardiness will be subject to disciplinary action, up to and including termination of employment. Upon employment, all staff is required to fully comply with Azul Hospitality Group rules and regulations for the safe and effective operation of the hotel’s facilities. Staff members who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, staff members may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required. This job description is not an exclusive or exhaustive list of all job functions that a staff member in this position may be asked to perform from time to time.

Nice To Haves

Previous payroll experience in a multi-hotel environment is strongly preferred
Previous payroll experience with multiple properties is strongly preferred
Previous experience with Time & Attendance and Paycom is strongly preferred

Responsibilities

Become an expert in and champion for the HMS system
Assist in the effective and efficient operations of bi-weekly payroll processing by communicating and ensuring adherence to company policies and procedures, internal controls and employment agreements.
Assist in the training and development of management and payroll staff on standard payroll and timekeeping duties – e.g. scheduling deadlines, Time & Attendance software management, and daily timekeeping edits.
Work with management and payroll staff to ensure payroll data is complete and accurate, for timely submission to Paycom.
Work with management and payroll staff to ensure accuracy and proper inclusion of additional earnings, such as gratuities, service charges, and incentives.
Ensure proper processing of garnishments, with appropriate back-up and authorization in accordance with local laws.
Ensure proper processing of stale payroll checks and their proper reporting, as necessary.
Respond to, research and resolve management, payroll staff and team member questions and problems in an accurate and timely manner.
Assist in management of all payroll activities in accordance with federal and state statutory regulations.
Ensure complete confidentiality with payroll records, payroll data and personal information
Proactive communication to management and payroll staff for items impacting payroll, such as changes to procedures, schedule requirements, processing delays, or errors.
Timely communication to management and payroll staff of deficiencies, errors or other items that impact the accuracy and timeliness of the payroll and team member paychecks.
Ensure payroll system is running effectively and efficiently.
Ensure back-up of relevant information is complete for historical and current reporting.
Maintain a safe working environment.
Be a champion for all things payroll throughout the Company
Flexible problem solving and willingness to take on all tasks
Additional duties as necessary and assigned.
Participate in leadership functions and capacities as required.