Corporate Payroll Manager

New Castle Hotels LLC•Ridgefield, CT

39d

About The Position

The Corporate Payroll Manager oversees all payroll operations across the U.S and supports the Canadian Team, utilizing UKG Pro and Workforce Management (WFM) while ensuring compliance with federal, state, provincial, and local regulations. This individual partners with the HR team to manage our HRIS system, driving optimization and best practices. They play a critical role in ensuring accuracy, compliance, and efficiency in payroll processes while supporting strategic HR initiatives.

Requirements

Strong proficiency with payroll and HRIS systems (UKG Pro and Workforce Management) and advanced Microsoft Excel skills (V-lookups, pivot tables).
Minimum of 2+ years of experience processing high-volume payroll, with preferred experience in the hospitality or related service industry.
Knowledge of federal and state wage and hour laws and payroll tax regulations.
Exceptional attention to detail and a commitment to accuracy in all payroll calculations and record-keeping.
Strong organizational, communication, and problem-solving abilities. Must demonstrate the highest level of confidentiality and discretion.

Nice To Haves

Experience processing multi-state or multi-location payroll.
Familiarity with union payroll or collective bargaining agreements.
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).

Responsibilities

Manage, oversee, and audit the organization's payroll processing.
Troubleshoot, review, and approve payroll calculations, adjustments, bonuses, and deductions.
Process and file changes related to 401(k) contributions after payroll runs.
Maintain and update payroll records, tax filings, and employee data in HR and payroll systems.
Reconcile payroll accounts and prepare weekly and monthly reports.
Utilize UKG Pro and Workforce Management (WFM) systems.
Conduct payroll audits and respond to internal and external audit requests, including 401(k), Workers' Compensation audits and 941 reconciliations.
Prepare and submit periodic payroll reports to management.
Ensure full compliance with all applicable federal, state, provincial, and local payroll tax regulations, labor laws (including the Fair Labor Standards Act), and internal company policies.
Project management of system implementations, coordinates cross-functional projects with HR, Finance, Operations, and IT.
Ensure compliance with requirements of wage garnishments.
Serves as the primary contact for system updates and releases.