Corporate Paralegal

Legends-posted about 2 months ago
$80,000 - $90,000/Yr
Full-time • Mid Level
Hybrid • New York, NY
1,001-5,000 employees
Food Services and Drinking Places
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We are seeking a highly organized, detail-oriented, and proactive Corporate Paralegal / Legal Administrator to join our Legal Department. This role supports a broad range of corporate legal functions- including contract management, corporate governance, compliance, legal entity administration, and basic subpoena and litigation support-within a dynamic, event-driven business in the live entertainment and sports industry. The ideal candidate has excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while maintaining exceptional accuracy and professionalism.

  • Contract lifecycle management: Manage intake, routing, workflow tracking, and execution for vendor agreements, NDAs, service contracts, sponsorships, marketing and talent agreements, production and venue agreements, and leases.
  • Contract resources and reporting: Prepare and maintain contract summaries, playbooks, templates, clause libraries, and a central contract repository/CLM database; monitor key dates, renewals, and obligations.
  • Corporate governance: Assist with board and committee meeting materials, agendas, minutes, resolutions, written consents, and organizational documents.
  • Entity management: Maintain corporate records (minute books, director/officer slates, entity charts) and internal databases; coordinate with tax and finance on entity updates and structuring changes.
  • Filings and registrations: Manage entity formations, foreign qualifications, annual reports, DBAs, state and local registrations, permits, and licensing compliance.
  • Regulatory, financial, and KYC support: Prepare and coordinate KYC/AML documentation, officer attestations, secretary certificates, good-standing certificates, and certificates of insurance requests.
  • Subpoena and litigation support: Coordinate responses to third-party subpoenas and records requests; facilitate service of process; assist with legal hold notices, custodian outreach, and collection of business records; liaise with outside counsel and internal stakeholders; track deadlines, productions, and basic discovery tasks.
  • RFP and cross-functional support: Assist with RFP responses and due diligence; collaborate with tax, finance, accounting, procurement, HR, IT, and operations on corporate and contractual matters.
  • Templates and version control: Consolidate and maintain legal templates; manage version control, document naming conventions, and controlled distribution.
  • Information requests: Respond to internal and external requests for legal documentation, corporate information, and notarizations/apostilles as needed.
  • Project and administrative support: Support special projects, process improvements, calendaring, e-billing/vendor onboarding, and other administrative functions of the Legal Department.
  • Bachelor's degree and/or Paralegal Certificate preferred.
  • Equivalent professional experience may be considered in lieu of formal education
  • 3-7 years of corporate paralegal or legal administrative experience, preferably in an in-house legal department or law firm; prior experience in live entertainment, sports, media, or hospitality is a plus.
  • Strong understanding of corporate law and governance, contract administration, and compliance processes; familiarity with records retention and discovery best practices
  • Exceptional attention to detail and organization; ability to prioritize and manage multiple deadlines and stakeholders; strong writing, proofreading, and verbal communication skills; sound judgment and problem-solving abilities.
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint); experience with CLM/contract management systems and e-signature platforms; familiarity with e-billing/matter management and basic e-discovery tools; exposure to AI-assisted contract review platforms is a plus.
  • High level of discretion and integrity in handling confidential information; strong client-service orientation suitable for both internal stakeholders and external partners.
  • Self-starter who can work independently and collaboratively within a small, high-performing team; flexible and responsive in a dynamic, event-driven environment
  • prior experience in live entertainment, sports, media, or hospitality is a plus.
  • exposure to AI-assisted contract review platforms is a plus.
  • medical
  • dental
  • vision
  • life and disability insurance
  • paid vacation
  • 401k plan
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