Corporate Office Support Specialist (Must be Bi-Lingual in English & Spanish)

UG2•Boston, MA

46d•Onsite

About The Position

The Corporate Office Support Specialist is a highly visible, multifaceted role based at UG2’s Corporate Headquarters in Boston. This individual serves as the face of the company, ensuring a welcoming experience for all visitors while supporting a wide range of corporate functions. Reporting to the VP of People, the role blends responsibilities across administration, HR, operations, IT coordination, and special projects. This individual is critical to maintaining a professional and efficient office environment, supporting day‑to‑day needs across all departments, and upholding the company’s image through exceptional service and operational excellence.

Requirements

Minimum 2 years of experience in an administrative or office‑support role.
Strong interpersonal and written communication skills.
Highly organized and able to multitask in a fast‑paced environment.
Intermediate proficiency in Microsoft Office (Outlook, Word, Excel, Teams).
Bilingual (English/Spanish) is a must.

Nice To Haves

Prior experience supporting executive offices or corporate headquarters preferred.
Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

Greet and assist all visitors, employees, and stakeholders in a professional, friendly, and branded manner; manage visitor check‑in procedures and coordinate with building security (Prudential Center) as needed.
Learn essential aspects of business operations and provide support to various internal departments as needed.
Maintain positive and professional relationships with vendors and merchants.
Prepare conference rooms for meetings and events by arranging furniture, restocking supplies, cleaning whiteboards, and ensuring all AV/tech equipment functions properly. Report and escalate issues as needed.
Manage and maintain office supplies inventory by checking stock levels, implementing re‑ordering processes, and coordinating with vendors.
Coordinate all outbound shipping using FedEx, UPS, USPS, and DHL, ensuring proper labeling, cost‑effective service selection, and timely dispatch.
Receive and document inbound packages; distribute or store items and maintain accurate logs.
Monitor and manage the office’s water supply, coordinate vendor deliveries and address service issues promptly.
Ensure the reception area, kitchens, and shared spaces are clean and stocked; coordinate janitorial efforts and recycling initiatives.
Demonstrate a strong commitment to supporting others in a fast‑paced environment.
Interact effectively with guests and stakeholders using tact and diplomacy.
Exercise sound judgment, problem‑solving, and follow‑through on tasks.
Perform other projects and duties as assigned.