About the position
We are excited to announce an opening for a Corporate Office Manager position. As a Corporate Office Manager, you will provide front desk coverage, office management oversight, and administrative support to the Chief Operating Officer & Chief Medical Officer.
Responsibilities
- Provide research and analytics support as the CMO/COO reviews and weighs strategies and innovations.
- Lead project teams and plans for new or emerging initiatives. Serve as the project leader and lead planner in the execution of clinic management meetings, including quarterly leadership meetings.
- Serve as the communications project leader when the message was from the CMO/COO office. Attend meetings or committees with CMO/COO to take and distribute notes.
- Work with senior clinic operations leaders on special projects and initiatives.
- Assist with special projects as assigned. Demonstrate a high level of professionalism in dealing with confidential and sensitive issues.
- Manage front reception. Schedules meetings, calls, and travel arrangements. Handles appointment requests and phone calls with discretion.
- Sorts mail and packages. Creates and distributes professional correspondence. Establishes and maintains organized filing systems.
- Coordinates calendars for COO & CMO and schedules appointments. Completes expense reports and processes invoices accurately.
- Prepares meeting agendas, reserves facilities, orders meals, and records minutes. Prepares agreements and proposals, maintains records.
- Performs clerical tasks like filing, photocopying, and mailing.
- Performs other related duties as assigned by management.
Requirements
- Associate's degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience.
- Project Management experience with competency in documentation and follow-up.
- Excellent verbal and written communication skills.
- Proficient in Excel, Word, Project, PowerPoint, and other software.
- Keystroke a minimum of 50 wpm.
- Professional appearance and demeanor.
- Versatility, flexibility, and a willingness to work within constantly changing priorities.
- Acute attention to detail.
- Commitment to excellence and high standards.
- Ability to work on complex projects with general direction and minimal guidance.
- Ability to deal effectively with a diversity of individuals at all organizational levels.
- Good judgment with the ability to make timely and sound decisions.
- Creative, flexible, and innovative team player.
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
- Ability to work independently and as a member of various teams and committees.
- Demonstrated ability to plan and organize projects.
Benefits
- A welcoming and inclusive work environment
- Opportunities for professional growth and development
- Competitive salary and benefits package
- Health, Dental, and Vision Insurance
- 401(K) Retirement Plan with Matching
- Voluntary Short & Long-Term Disability
- Employer-Paid Life Insurance
- Paid Time Off, Floating Holidays, and Paid Major Holidays
- Employee Assistance Program (EAP)
