Corporate Governance Assistant

Capital Bluecross • Harrisburg, PA

216d • $23 - $46

About The Position

The Corporate Governance Assistant provides administrative support by organizing, coordinating and implementing activities in the Corporate Secretary's Office as well as to the Board of Directors. This position manages and coordinates the Board of Director's calendar, scheduling and preparing for all meetings. It is responsible for the integrity and quality of all communications to the Board of Directors and Executive Team from the Corporate Secretary's Office, which includes but is not limited to Board books, meeting materials, the Board Portal, emails, and News Updates. The Governance Assistant manages multiple priorities that are required to maintain the Corporate Governance of the Company, which includes, but is not limited to: appropriate archiving of Board materials, appropriate destruction of materials, appropriate approvals of materials, and coordination of materials with the appropriate Executive staff. This position assists with corporate filings including, but not limited to various Insurance Department filings. Resolves issues as they arise in the meeting planning process. Maintains a database of Board of Director information and the Board Portal, which requires an intermediate or expert level knowledge of these software tools. The individual in this role is required to have the initiative to work independently with Board members, executives, directors, managers and supervisors throughout the Company.

Requirements

• Minimum 5 years as an executive assistant is preferred.
• High School diploma or GED is required.
• Expert proficiency in MS Word, Excel, Nuance, Access, PowerPoint, and Outlook.
• Possesses diplomacy and ensures confidentiality and professionalism.
• Ability to communicate effectively both verbally and in writing with all levels of personnel.
• Ability to manage multiple assignments, work independently, and adjust to changing work requirements/priorities.
• Knowledge of Blue Cross and Blue Shield benefits, Capital Blue Cross organizational structure and functions.

Nice To Haves

• Associate's degree or a Bachelor's degree preferred.
• Notary license preferred.
• Experience in graphic design or communications is also preferred.
• Knowledge of Diligent a plus.

Responsibilities

• Provides administrative support to the Board of Directors by maintaining attendance records.
• Tracks Board and Committee calendars to ensure adequate preparation in advance of Board and Committee meetings and appropriate post-meeting follow-up.
• Maintains accurate records on current Directors.
• Acts as a project manager for the annual Board of Directors Disclosure Statement process, Self-Assessments, and Succession Planning process.
• Assists with production of the weekly News Update from CEO to Board of Directors.
• Coordinates logistics for Board and Committee meetings and off-site retreats.
• Remains available and on hand prior to and during all Board and Committee meetings to assist in all matters and resolve any issues.
• Coordinates research in support of Director Inquiries of an administrative or support nature.
• Responsible for maintaining and keeping current the documents on the Board portal.
• Provides assistance for subsidiary board meeting and governance requirements.
• Tracks required tasks to ensure completion.
• Reviews, edits and reformats communications to the Board of Directors and the Executive Team.
• Manages and coordinates multiple priorities to ensure appropriate development, approval, publication, retention and destruction of Board materials.
• Actively works to investigate and resolve disputes that arise in the Board meeting planning process.
• Assists with budgeting for the Board of Directors and Corporate Secretary Cost Centers.
• Provides general administrative support to the Corporate Secretary's Office.

Benefits

• Medical, Dental & Vision coverage
• Retirement Plan
• Generous time off including Paid Time Off, Holidays, and Volunteer time off
• Incentive Plan
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Funds, Trusts, and Other Financial Vehicles
• Education Level: Associate degree