Corporate & Foundation Relations Administrative Assistant

West Point Association Of Graduates • West Point, NY

267d • $26 - $28

About The Position

The mission of West Point Association of Graduates (WPAOG) is to 'Serve West Point and the Long Gray Line.' WPAOG is both the alumni association and foundation for the United States Military Academy (USMA) at West Point. Our vision is to ensure the Long Gray Line remains the most highly connected alumni body in the world. USMA is renowned as the world's preeminent leadership development institution. The student body, or Corps of Cadets, numbers 4,400, and each year approximately 1,000 cadets graduate and are commissioned as second lieutenants in the U.S. Army. West Point Association of Graduates (WPAOG) is seeking a part-time Administrative Assistant to provide professional support to the Development Team. The Corporate and Foundation Relations Administrative Assistant will work closely with the Director of Corporate and Foundation Relations, Grants Manager and USMA staff, to gather information on USMA needs, develop proposals, and manage received grants.

Requirements

• Associate's degree is required.
• Experience in donor database software such as Raisers Edge/CRM.
• Experience with funder research databases such as Foundation Directory Online or Instrumentl.
• Strong organizational and analytical skills.
• Excellent written communication skills.
• Excellent interpersonal skills and project management skills.
• Ability to effectively present information electronically, in writing and in person.
• Ability to conduct research and analyze complex information.
• Demonstrate a passion for fundraising.
• Ability to work independently.

Responsibilities

• Maintain a system for continuous update of gifts received, stewardship reporting requirements, and grants pending.
• Meet and work closely with Academy leadership and staff to gather information.
• Conduct research on philanthropic opportunities.
• Develop a strong working knowledge of the Academy.
• Ensure the proper documentation of department meetings and correspondence.
• Assist in grant writing efforts and assure compliance with grant reporting requirements.
• Maintain donor records, including reports for new and existing donors, contact information, and interactions.
• Maintain electronic filing system.
• Work with other departments to ensure timely submission of grant and donor materials.
• Assist Sponsorship Manager with data collection and record keeping.
• Support departmental mailings and outreach by managing lists and follow-up.
• Assist in organizing donor visits both on and off-site.

Benefits

• Part-time position (29 hours per week).
• Hourly pay range of $26-$28 based on skills and experience.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree