Corporate Event Specialist

Aeroflow Healthcare • Asheville, NC

238d

About The Position

Aeroflow Health is made up of creative and talented associates who are transforming the home medical equipment industry. Our patient-centric business model is founded on innovation through technology and cutting-edge delivery platforms. We have grown to be a leader in the home medical equipment segment of the healthcare industry, are among the fastest-growing healthcare companies in the country and recognized on Inc. 5000's list of fastest-growing companies in the U.S. As Aeroflow has grown, our needs to curate an amazing employee environment and experience have grown as well. We are working hard to ensure that Aeroflow remains a premier employer in Western North Carolina by making constant improvements to our office spaces, thus better the everyday lives of the employees that work so hard to service our patients. The Employee Engagement team is looking to add a Corporate Event Specialist to support our on-going engagement activities for employees. As a Corporate Event Specialist, you will play a key role in supporting the planning and execution of a variety of company events, including our annual sales summit, leadership meetings, corporate parties, team on-sites, learning and development opportunities, and more. You will work closely with leadership, executives, and external vendors to ensure every event is a success and aligns with our company culture.

Requirements

• 3-5 years of experience in event coordination, preferably in a corporate or fast-paced environment.
• Strong organizational and administrative skills, with the ability to handle multiple events simultaneously.
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and an ownership mindset.
• Ability to work independently and as part of a team.
• Ability to work evenings or weekends as needed to support events.
• Proficiency with Google Office Suite and event management tools.
• Event planning certification or related training is preferred.

Nice To Haves

• Experience working with leadership teams and managing vendor relationships.
• Strong attention to detail and ability to anticipate event needs.
• Experience with budget management and cost tracking.
• Comfortable working in a fast-paced, dynamic environment.
• Proficiency with tools and software for event planning and coordination (e.g., Cvent, Eventbrite, Asana, or Microsoft Excel).
• Familiarity with virtual event platforms if required (Zoom, Microsoft Teams, etc.).

Responsibilities

• Plan, coordinate, and execute company events, including internal meetings, corporate celebrations, conferences, summits, training sessions, team on-sites, volunteer opportunities, presidents club incentive trip, team-building activities, and more.
• Coordinate with vendors, including venue selection, catering, entertainment, and other event services.
• Manage event budgets, track expenses, and ensure events are within the allocated budget.
• Order and distribute event swag and supplies, ensuring timely delivery and availability.
• Work closely with executives and leadership teams to understand event requirements and ensure events meet company expectations.
• Oversee event logistics, including setup, registration, and coordination of all on-site activities.
• Collaborate with various departments to ensure all event needs are met, including learning and development initiatives, employee recognition programs, and social events.
• Maintain clear communication with all stakeholders, ensuring all parties are informed of event details and timelines.
• Employee has an individual responsibility for knowledge of and compliance with laws, regulations, and policies.
• Maintain HIPAA/patient confidentiality.
• Regular and reliable attendance as assigned by your schedule.
• Other job duties assigned.

Benefits

• Competitive Pay
• Health Plans with FSA or HSA options
• Dental and Vision Insurance
• Optional Life Insurance
• 401K with Company Match
• 12 weeks of parental leave for birthing parent/ 4 weeks leave for non-birthing parent(s)
• Additional Parental benefits to include fertility stipends, free diapers, breast pump
• Paid Holidays
• PTO Accrual from day one
• Employee Assistance Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Ambulatory Health Care Services
• Education Level: Bachelor's degree