Corporate Administrator - Greenville

HarperGC•Greenville, SC

1d•Onsite

About The Position

Promotes the company mission statement by supporting the Corporate Office in providing multi-faceted administrative support and assistance to ensure effective use of Leadership's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Assists with the administration, organization, and maintenance of the corporate office.

Requirements

Experience as an office assistant, virtual assistant, or another relevant role.
Working knowledge of office equipment (printer, computer, etc).
Experience with MS Suite with proficiency in MS Excel.
Must be detail oriented, with excellent organizational and time management skills.
Prioritize multiple tasks and meet deadlines consistently.
A positive “Can Do” attitude.
Read and understand people and their needs within the office environment.
Build relationships with teammates, business partners and guests.
Ability to adapt to a changing environment with requests from multiple people.
Demonstrate flexibility and accept change often.
Obtain Notary in the first month of employment.
High School Diploma or equivalent.
One to two years administrative experience.
Authorized to work in the United States.

Nice To Haves

Knowledge of construction

Responsibilities

Welcome arrivals to the office. Greet visitors and provide hospitality.
Answer phones, transfer calls, and communicate pertinent information in a timely matter.
Receive and open packages. Deliver and route mail accordingly.
Manage both personal business and receptionist email accounts.
Manage and update appropriate directories and databases.
Order, pick up, and set up lunches for office meetings.
Assist with event planning.
Maintain sufficient level of office supplies and snacks.
Maintain and prepare first floor conference rooms.
Assist staff with any in-office needs.
Record checks. Complete deposits. Scan and notify parties. Interact with bank.
Scan and organize bank statements. Shred documents as directed from accounting.
Coordinate with new employees to provide company AMEX and executed policy form.
Coordinate with new and existing employees to provide other various credit cards.
Execute various administrative tasks, errands, scheduling appointments/meetings, travel arrangements, and submission of expense reports.
Preserve the confidentiality of privileged company communications and documentation.
Assist with follow-up action items as directed.
Support building maintenance needs, schedule repairs, and ensure proper completion.
Serve as point of contact for regular inspections.
Maintain property management records (organize files for vendors, service providers, office mechanical equipment and elevator, tenant relations and financial records).
Maintain “Emergency Contact List” – ‘what to do in case of emergency’ information and coordinate Emergency Action Preparedness, i.e. fire drills, tornado planning, etc.
Order office supplies and furniture.
Oversee parking lot (i.e. tickets, notifying of closures.) Point of contact with Southern Valet.
Manage 35 West Court Street LLC income/expenses.
Other duties as assigned.