Corporate Administrative Assistant

Primary Care Solutions • Dallas, TX

2d

About The Position

The Corporate Administrative Assistant plays a critical role in supporting core business functions by providing comprehensive administrative support to departments such as human resources, payroll, and company operations. This position requires a proactive approach to managing office tasks, coordinating between teams, and ensuring efficient workflow within the organization. Responsibilities include handling confidential information, scheduling meetings, preparing reports, and assisting with documentation and compliance. The assistant helps maintain a smooth daily operation and acts as a liaison to facilitate communication across departments.
In addition to routine administrative tasks, this role may involve supporting special projects, ensuring timely completion of assignments, and addressing inquiries from both internal staff and external partners. The assistant is expected to uphold company standards and contribute to a positive, productive workplace environment.

Requirements

• Associate degree or equivalent experience required, preferably in business administration, human resources, or a related field.
• 3–5 years of related experience in human resources or administrative support roles, with demonstrated ability to manage multiple priorities and deadlines in a corporate environment.
• Proficiency in records management and payroll, including maintaining accurate personnel files, handling sensitive information, and ensuring compliance with legal requirements.
• Ability to work independently within established procedures associated with the specific job functions, exercising sound judgment and initiative when addressing problems or unusual situations. Must be able to prioritize tasks and adapt to changing business needs.
• Strong attention to detail and organizational skills, with the ability to efficiently manage files, schedules, and documentation. Must demonstrate accuracy in data entry and recordkeeping.
• Effective communication and interpersonal abilities, including writing clear emails and memos, interacting professionally with staff at all levels, and providing excellent customer service to internal and external stakeholders.
• Knowledge of MS Word, Excel and the ability to learn other company computer applications and software; comfortable with creating spreadsheets, drafting documents, and using online collaboration tools.
• Ability to handle confidential information with discretion, respecting privacy and maintaining trust when dealing with sensitive employee or company data. Must adhere to ethical standards and company policies regarding data security.

Nice To Haves

• Higher education or certifications in office administration or HR are considered an asset.
• Previous experience in payroll processing or HRIS systems is preferred.
• Quick to adapt to new technologies and digital platforms.

Responsibilities

• Provide administrative support across multiple HR functions, including onboarding new hires, coordinating employee training programs, maintaining and updating employee records, processing employment verification, and assisting with benefits administration.
• Responsible for tracking attendance, leave requests, and performance review documentation.
• Serve as the backup to the Payroll Specialist, which includes assisting with payroll processing, reviewing timesheets for accuracy, handling payroll inquiries from staff, ensuring compliance with relevant regulations, and supporting audits related to payroll and compensation.
• Work on various company projects to support corporate initiatives, such as organizing company events, assisting with policy updates, preparing presentations and reports for management, and coordinating logistics for meetings and conferences.
• May also participate in process improvement projects and support cross-departmental collaboration.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees