CORP - Office Manager & Corporate Services

Avports LLC • VA

94d

About The Position

The Office Manager will support our corporate office operations and executive leadership by performing a variety of administrative tasks and providing support on critical operational functions that require attention to detail. This role bridges administrative, operational, and vendor-facing responsibilities and is ideal for someone who thrives on coordination, structure, and high-level support.

Requirements

• +5 years of administrative support experience, with at least 2 years in an office management or similar role
• Strong organizational and multitasking skills
• Experience managing vendors, contracts, and corporate services
• Proven experience managing office operations, vendor relationships, and administrative processes
• Demonstrated ability to provide executive-level support, including calendar management, meeting coordination, and preparation of reports or presentations
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office technologies and collaboration tools (e.g., Teams, Zoom, SharePoint)
• Experience managing confidential information with discretion
• Prior experience in a multi-departmental or corporate environment strongly preferred

Nice To Haves

• Proactive problem solver with a service-oriented mindset
• Excellent written and verbal communication skills
• Discretion and professionalism in executive settings
• Experience with Accounting, Administration and/or HR is preferred
• Experience with SharePoint is preferred

Responsibilities

• Perform overall office management duties
• Oversee office supplies, inventory, and procurement processes to support operational efficiency
• Support the planning and execution of internal office events, meetings, and initiatives
• Coordinate utility services and ensure uninterrupted operations, including invoice processing and vendor liaison
• Coordinate with IT for internet, phone systems, and workstation setups
• Ensure reliable Wi-Fi and troubleshoot minor tech issues
• Manage parking passes and access control devices
• Administer company credit cards, licenses and subscriptions
• Manage relationships with mobile and internet providers
• Serve as point of contact for FedEx, UPS, USPS and other service vendors
• Keep inventory of equipment and office furniture
• Manage printing and photocopier equipment
• Stock and maintain inventory of office and kitchen supplies
• Order business cards, uniforms, and PPE
• Support corporate team with administration matters
• Define, communicate and manage the operation and utilization of the office’s common areas, equipment and assets, such as the reception desk, meeting room, shared booth, kitchen, and related equipment and supplies
• Provide high-level administrative support to senior executives and staff in office as needed, including organizing events (company lunches, holiday dinners, celebrations, etc.)
• Assist with scheduling, meeting coordination, calendar management, and travel arrangements
• Support editing and formatting Microsoft Office documents (incl. Word and PowerPoint) for management presentations
• Serve as point of contact in the lease agreement obligations and manage the lease obligations, renewals, and other compliance documentation
• Function as the point of contact with the landlord and other external property management or service providers
• Coordinate with vendors or building management for plumbing, HVAC, lighting, and general repairs
• Oversee janitorial services and ensure regular cleaning of all areas
• Maintain all information seen, heard, read or written communication in confidential containment
• Maintain organized records of contracts, correspondence, and operational documents

Benefits

• 401k
• health_insurance
• paid_holidays
• professional_development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees