Core Faculty Manager

Westcliff University•Irvine, CA

just now•Hybrid

About The Position

The CORE Faculty Manager provides leadership, operational oversight, and quality assurance for Westcliff University’s CORE Faculty Program and related faculty development initiatives. This role, partners with college leadership, ensures that faculty evaluation, coaching, appeals, and professional development processes are implemented consistently, effectively, and in alignment with institutional standards. Serving as the primary operational lead for CORE Team Leads and CORE Mentors, this position bridges the Office of Faculty Affairs, Academic Operations, Program Chairs, and the LITE Center to ensure that faculty support models are not only designed well, but executed with fidelity in practice. The role emphasizes accountability, consistency, data-informed decision-making, and a strong, supportive faculty experience.

Requirements

Master’s degree in higher education, academic administration, instructional support, or a related field.
3–5 years of experience in faculty management, faculty development, academic operations, or evaluation-focused roles.
Demonstrated experience with faculty evaluation, coaching, and performance management.
Strong communication and interpersonal skills, including the ability to handle sensitive and complex conversations with professionalism and empathy.
Experience with learning management systems and faculty-facing tools
Ability to manage multiple workflows, deadlines, and stakeholders in a fast-paced academic environment.
Experience supporting accreditation or compliance processes related to faculty teaching and evaluation.

Nice To Haves

Familiarity with digital assessment tools and academic analytics.
Experience working in multi-campus or hybrid academic environments.

Responsibilities

Provide day-to-day leadership and oversight of the CORE Faculty Program, including CORE Team Leads, CORE Mentors, CORE Professional, and any additional CORE faculty roles.
Ensure clarity of role expectations, workload balance, timelines, and accountability across CORE roles.
Oversee evaluation cycles and mentorship assignments, ensuring timely completion and high-quality documentation.
Serve as the primary point of contact for CORE Faculty regarding process questions, expectations, and escalation pathways.
Review and monitor CORE Team Lead evaluation reports to ensure consistency, calibration, and alignment with institutional rubrics and standards.
Identify trends, risks, and areas for intervention related to faculty performance.
Partner with Program Chairs and Academic Operations on faculty performance decisions, scheduling eligibility, and support plans.
Support faculty appeal processes by ensuring accurate documentation, procedural alignment, and clear communication.
Guide CORE Team Leads and Mentors in delivering constructive, growth-focused feedback and navigating difficult conversations.
Oversee LITE Center staff as assigned.
Support escalation and intervention strategies when faculty performance concerns arise.
Ensure coaching and evaluation practices align with institutional policies and frameworks, including the Faculty Handbook, Course Expectation Agreements, Faculty Competency Framework, CAPRI, Socratic Metric, Asynchronous, and GAP 2.0.
Collaborate closely with the LITE Center to reinforce and operationalize faculty professional development initiatives.
Ensure training and development resources designed by LITE are adopted, applied, and reflected in faculty teaching practice.
Provide feedback to LITE on implementation challenges and emerging faculty needs to inform future development offerings.
Support and coordinate faculty development events, teaching showcases, recognition initiatives, and Professional Residency (PRO) weekends.
Lead operational onboarding and procedural training for CORE Team Leads and Mentors (evaluation tools, documentation standards, workflows).
Ensure rubric calibration processes are implemented consistently across programs.
Audit CORE practices for quality, consistency, and alignment with institutional expectations.
Collect, analyze, and synthesize evaluation and mentorship data to inform institutional decision-making.
Prepare executive summaries, dashboards, and trend analyses for academic leadership.
Maintain accurate records to support accreditation, compliance, and audit requirements.
Track participation and engagement in CORE and LITE-supported initiatives.
Serve as the operational liaison among OFA, CORE Faculty, LITE, Academic Operations, Program Chairs, and other campus partners.
Support faculty-facing communications, guidance materials, and process documentation.
Maintain resource libraries, calendars, timelines, and operational workflows.
Visit campuses to provide in-person support, observe facilities and instructional technology, and engage directly with faculty.