Copy Writer

Premier Staffing Solution • Palo Alto, CA

31d

About The Position

POSITION: Copy Writer JOB RESPONSIBILITIES: - Analyze a sample of all current standards (Word, PowerPoint, Excel) to identify all required styles, elements, formulas, and advanced features. Template Analysis Report (documenting required styles, formulas, and elements for all 3 file types). - Develop master Google Docs, Google Slides, and Google Sheets templates that incorporate all necessary formatting and structural elements. Final Master Templates (Google Docs, Slides, and Sheets). - Test the master templates for reversible transfer (Google ↔ Word/PPT/Excel) to ensure formatting and functionality remain intact. Template Transfer Test Report (documenting successful two-way transfer for all 3 file types). Document Conversion - Convert all active documents (Word, PowerPoint, Excel) to the respective Google Workspace format (Docs, Slides, Sheets) using the developed templates. - All approximately 150 documents converted to Google Workspace formats. Quality Assurance (QA): - Review each converted document against its original source file to confirm: - Comprehensive QA Checklist/Report for all converted documents (confirming 95% fidelity). - Correct preservation of all text, tables, and images. - Correct application of new styles/themes. - Functional integrity of spreadsheets (all formulas, charts, and pivot tables function correctly and produce identical results). Final Handoff & Training - Organize and place all final Google Workspace standards in the designated shared Google Drive folder structure. Organized Google Drive Folder with all final documents. - Provide a brief overview/training on the developed templates and best practices for future standards creation and transfer across all three formats. Brief Training Session (up to 1 hour, virtual) and a Template User Guide (brief written instructions). Standards & Requirements The Contractor must adhere to the following standards and requirements throughout the project: ● Fidelity Requirement: All converted documents must meet the following criteria against the original source document: ● Content Fidelity: 100% preservation of all text, data, tables, charts, and images. No content, data point, or written word may be lost or altered unless approved by the Client. ● Format & Functional Fidelity: Maintain at least 95% fidelity to the original document's appearance (layout, styles, fonts) and functional results (for spreadsheets, all formulas must produce identical final results). ● Note: Due to platform differences (especially between Excel and Sheets/PowerPoint and Slides), minor aesthetic differences may be tolerated only if pre-approved by the Client. ● Reversible Transfer Requirement: The developed templates must allow for the converted Google files to be downloaded as their Microsoft Office counterparts (Word, PPT, Excel) and reopened/re-edited, and vice versa, without significant errors (e.g., lost data, broken formulas, text overlap). Formulas & Features: The contractor must identify any Microsoft-specific formulas or features (e.g., complex VBA macros, certain Excel functions) that are incompatible with Google Sheets/Slides and document solutions or workarounds. ● Tools: The Contractor will utilize Google Workspace (Docs, Sheets, Slides) and Microsoft Office (Word, PowerPoint, Excel) for all conversion and testing activities. ● Responsible for providing a Timeline with milestones and target completion dates of deliverables #PSSLL

Requirements

• All converted documents must meet the following criteria against the original source document:
• Content Fidelity: 100% preservation of all text, data, tables, charts, and images. No content, data point, or written word may be lost or altered unless approved by the Client.
• Format & Functional Fidelity: Maintain at least 95% fidelity to the original document's appearance (layout, styles, fonts) and functional results (for spreadsheets, all formulas must produce identical final results).
• The developed templates must allow for the converted Google files to be downloaded as their Microsoft Office counterparts (Word, PPT, Excel) and reopened/re-edited, and vice versa, without significant errors (e.g., lost data, broken formulas, text overlap).
• The contractor must identify any Microsoft-specific formulas or features (e.g., complex VBA macros, certain Excel functions) that are incompatible with Google Sheets/Slides and document solutions or workarounds.
• The Contractor will utilize Google Workspace (Docs, Sheets, Slides) and Microsoft Office (Word, PowerPoint, Excel) for all conversion and testing activities.
• Responsible for providing a Timeline with milestones and target completion dates of deliverables

Responsibilities

• Analyze a sample of all current standards (Word, PowerPoint, Excel) to identify all required styles, elements, formulas, and advanced features.
• Develop master Google Docs, Google Slides, and Google Sheets templates that incorporate all necessary formatting and structural elements.
• Test the master templates for reversible transfer (Google ↔ Word/PPT/Excel) to ensure formatting and functionality remain intact.
• Convert all active documents (Word, PowerPoint, Excel) to the respective Google Workspace format (Docs, Slides, Sheets) using the developed templates.
• Review each converted document against its original source file to confirm:
• Organize and place all final Google Workspace standards in the designated shared Google Drive folder structure.
• Provide a brief overview/training on the developed templates and best practices for future standards creation and transfer across all three formats.

What This Job Offers

• Education Level: No Education Listed