Coordinator

Vitas Healthcare • Daytona Beach, FL

70d

About The Position

This position involves a variety of administrative tasks including drafting, editing, and preparing correspondence, as well as developing and maintaining records, files, and spreadsheets. The role requires receiving and processing phone calls, emails, and inquiries, while also maintaining and updating files and databases. The individual will provide positive customer service, often serving as the first point of contact for clients and staff. Additionally, the position includes assisting in planning special events, project assignments, and requests, as well as supporting HR functions such as data entry, background checks, and compliance updates. The employee will act as a liaison between business services and staff, maintain schedules, arrange travel, meetings, events, and appointments, assist in vendor relationship management, verify and process expense reports, and monitor office supply inventory, placing orders as necessary. The job description indicates that the listed duties are not exhaustive, and employees may be required to perform other job-related duties as assigned by their supervisor or management.

Requirements

• At least one year working in a fast-paced office environment required
• Great organizational record keeping skills with attention to detail
• Excellent time management, verbal and communication skills with the ability to resolve problems
• Ability to work on various assignments simultaneously
• Strong interpersonal skills within all levels of the organization
• Ability to navigate within automated systems and proficiency in Outlook, Word, and Excel

Nice To Haves

• Bachelor's degree or combination of experience and education preferred

Responsibilities

• Draft, edit, and prepare correspondence
• Develop and maintain records, files, and spreadsheets
• Receive and process phone calls, emails, and inquiries
• Maintain and update files and databases
• Provide positive customer service as usually serving as the first point of contact
• Assist in planning special events, projects assignments, and requests
• Assist with HR functions such as data entry, background checks, compliance updates, etc.
• Act as a liaison between business services and staff
• Maintain schedules and arrange travel, meetings, events, and appointments
• Assist in vendor relationship management; Verify and process expense reports
• Monitor office supply inventory and place orders as necessary
• Perform related duties as required

What This Job Offers

• Industry: Ambulatory Health Care Services
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees