Legal Administration Team - Coordinator - Boston, MA

Vialto Partners • Boston, MA

2d • Onsite

About The Position

Provides services according to predetermined requirements and quality standards.

Requirements

• 1-3 years of related experience in a similar role, business support service center, printing services industry within a fast-paced, high-volume environment
• Ability to follow processes and procedures safely and accurately
• Experience with Google suite of products is an asset
• Clearly communicates efficiently and professionally
• Excellent discretion when dealing with sensitive information
• Ability to negotiate and influence effectively
• Ability to take initiative and very client service oriented

Responsibilities

• Pick-up, sorting and distribution of daily incoming mail
• Pick-up, sorting and coordination of daily outgoing mail / courier packages
• Printing, photocopying and scanning of immigration applications and updating details of work in case management and data management systems
• Monitor and replenish printer supplies
• Monitor printer functionality and handle the coordination of vendor repairs
• Courier preparation - waybill creation, tracking of packages, contacting vendor to resolve issues related shipment delays
• Liaising with external courier vendors, as required
• Document management support, both electronic and physical
• Managing the delivery of daily support services in coordination with other Operational Support teams and legal teams
• Monitor and replenish office supplies
• On-site office closure and emergency support
• Assist with other administrative tasks or project-based work, as required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed