Coordinator

Bread Loaf Corporation•Middlebury, VT

3d•$20 - $24

About The Position

This coordinator position plays an integral role in providing clerical and administrative support to the Construction department. Looking for the right candidate to learn and grow with the company.

Requirements

Proficiency in all Microsoft Office including word, excel and outlook. Knowledge of Procore and AIA Software a plus.
Motivated professional with ability to meet deadlines and prioritize work.
Demonstrated ability to get results by building relationships, communicating effectively and being a strong team player.
Focus on internal and external customer needs.
Ability to switch gears quickly and manage multiple projects simultaneously.
Technically savvy with the ability to learn new systems.
Knowledge of the construction industry preferred, but willing to train the right person.

Responsibilities

Organize, maintain and coordinate current and archived project files.
Provide phone backup for the Project Managers.
Provide all clerical support for Project Managers and Superintendents.
Run drawings and copies as needed.
Process subcontracts, material contracts and subcontractor change orders.
Project start-up support by attending project start-up meeting, setting up project filing system, compiling subcontract packages, calling for project’s insurance certificate, reviewing specifications for submittal and closeout requirements.
Collect and complete all closeout requirements (Operation and Maintenance Manuals, Record Drawings and CD’s).
Process bulletins to subcontractors and vendors.
Process Change Orders to the Owner, subcontractors and vendors.
Distribute specifications, plans and construction documents to subcontractors and vendors.
Create and maintain project data in Sharepoint and Procore.
Track executed material contracts and subcontractor change orders.
Collaborate with other department coordinators and reception for coverage and cross-train to provide back-up support as needed.