Coordinator

BUSINESS GROUP ON HEALTH•Washington, DC

8d•Hybrid

About The Position

The Coordinator provides administrative and logistical support for a team delivering resources and content on a multitude of projects and topics related to member committees and member interactions. This role collaborates across the organization supporting additional projects and efforts related to member meetings and deliverables.

Requirements

High School Diploma required. Bachelor’s degree preferred. Preferred fields of study and/or experience include health management, health communications/marketing, human resources, business, public health or related field.
Two or more years of experience in an administrative capacity, though a Bachelor’s Degree that demonstrates strong communication, organizational and analytical skills can substitute for administrative experience.
Fluent in written and spoken English.
Proficient computer skills, with demonstrated proficiency in MS Office Suite and CRM software, and Zoom.
Demonstrated ability to handle multiple responsibilities while meeting deadlines in a fast-paced environment.
Ability to manage a wide range of assigned projects on a day-to-day basis with moderate supervision.
Ability to work effectively on team projects; collaborating with other colleagues to carry out the organization’s goals and objectives.
Strong critical thinking and analytical skills.
Strong organizational skills, detail oriented, and thorough.
Self-starter who can anticipate the work of the team.
Excellent interpersonal, written, and verbal communication skills.
Excellent internal and external customer and member service skills, having the ability to interact with colleagues, member companies, and potential members.
Ability to be resourceful and creative in finding and using relevant information.
Ability to be self-motivated and exercise appropriate individual discretion and judgments within the context of established policies and procedures.
High professional standards and the ability to handle sensitive information confidentially.

Responsibilities

Organizes and maintains various member files, tracking lists, mailing lists, e-groups and member participation in various reporting systems (i.e. Outlook, Excel, and CRM).
Coordinates team meetings, tracks status of projects, maintain records of member interactions. Leverages existing and emerging tools to improve effectiveness of the team and quality of communications with members.
Assists with meeting agenda development, including coordination of speaker needs.
Drafts and sends meeting reminder emails and tracks RSVPs. Assists with in person and virtual meeting execution. Works with team to assemble all meeting materials.
Executes meetings on Zoom platform with polling and breakout room functionality deployed during meetings.
Supports the Best Employers awards application process and implementation, including monitoring submissions, creating timelines, and general project task management.
Is responsible for accurate and timely completion of discrete tasks, subject to moderate or minimal supervision.
Acts as liaison with marketing team for website updates related to the Institute and Committees.
Works with supervisor to manage broad priorities, independently manages competing priorities on a day-to-day basis.
Communicates effectively and with moderate supervision with all contacts internal and external to the Business Group.
Effectively collaborates with other team members across the organization, harmonizing practices and ensuring timely and accurate contribution to organization wide processes/tasks.
Contributes to the overall mission of the organization and member recruitment and retention through excellent customer service.
Identifies opportunities to better serve the members within the scope of the role.
Seeks guidance and is receptive to developmental feedback and opportunities.