Coordinator
About The Position
The Talent Department Coordinator provides proactive administrative, operational, and technical support to the Chief Talent Officer and across all areas of the firm’s Talent function. This highly visible role supports Learning & Development, Legal Recruiting, Inclusion and Wellbeing initiatives while ensuring the smooth day-to-day operations of the department. The Coordinator partners closely with Talent leadership, attorneys, professional staff, and external vendors to keep projects organized, meetings seamless, communications clear, and departmental priorities aligned with the firm’s strategic goals. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced, collaborative law firm or professional services environment. This position offers a hybrid work schedule and can be located in Seattle, Portland, Las Vegas or Phoenix.
Requirements
- Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
- Communication: Strong verbal and written communication abilities.
- Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
- Bachelor’s degree or equivalent work experience required.
- Strong proficiency in Microsoft Word, Excel, Outlook, and Teams.
- Ability to interact professionally and confidently with individuals at all levels of the firm.
Nice To Haves
- Prior experience supporting human resources, talent development, or legal recruiting within a professional services or law firm environment preferred.
- Experience with learning management systems, HRIS platforms (e.g., Workday), or applicant tracking systems preferred.
Responsibilities
- Plan, schedule, and coordinate department meetings, trainings, interviews, and special events.
- Manage calendars for the Chief Talent Officer and department leadership and maintain team calendars.
- Coordinate meeting logistics across multiple platforms (virtual and in-person).
- Arrange travel and process-related expense reports for Talent Department staff.
- Oversee invoice submission, track expenses against departmental budgets, monitor approvals, and reconcile accounts.
- Support management of department technology platforms, including Microsoft Teams channels, document management systems (e.g., NetDocuments), intranet pages (BIN), and internal collaboration sites.
- Maintain organized electronic records to promote efficiency and cross-team collaboration.
- Coordinate Learning & Development initiatives, including scheduling, communications, attendance tracking, and materials distribution.
- Provide administrative support for Legal Recruiting, Learning and Development and Inclusion and Wellbeing programs.
- Maintain strict confidentiality regarding budgetary, personnel, and other sensitive Talent matters.
Benefits
- Ballard Spahr offers an excellent benefits package.
- A summary of available benefits can be found here in the Careers section of the firm’s website.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
