Coordinator, Wardrobe Services

Universal Orlando•Orlando, FL

About The Position

JOB SUMMARY: Supports the overall day-to-day operation of the Wardrobe Services department. Responsible for the full procurement life cycle of equipment, garments, and/or supplies via purchase requisitions and company credit card. Analyzes non labor budgets and expenditures to ensure proper adherence to budgetary goals. Executes both routine and non-routine administrative tasks and assignments. MAJOR RESPONSIBILITIES: Executes requests and repair needs for various equipment on behalf of the Wardrobe Services department. Analyzes, compiles, updates, and maintains data on spreadsheets and in word; completes necessary documentation, maintains employee and operating files. Enters orders in Purchase Manager and in Garment Management System. Communicates with internal clients and provides appropriate paperwork and maintains queries. Communicates daily with vendors to obtain updated information regarding current fabric quotes, fabric inventory and delivery times. Works with external clients to ensure the products are completed in fastest and most cost-effective method. Uses company purchasing systems and company credit cards to procure items from preferred vendors, following contractual obligations. Ensures items purchased are coded properly, captured on department tracking documents, timely delivered, and invoiced upon receipt of goods. Analyzes monthly non labor budgets and expenditures to identify trends, recommending to management ways to efficiently utilize budgets. Ensures company and department standards and processes are adhered to when executing purchases. Reconciles company credit cards (Purchasing, etc.) in a timely manner while verifying compliance with company guidelines. Research Guest Concerns regarding the Wardrobe Accountability program, investigates scans as well as camera’s and reports back results. Sends out daily scans per labor weekly reports as well as hourly numbers. Maintains department files and cover phone system. Communicates data/information to appropriate department and members of management. Understands and actively participates in Environmental, Health & Safety responsibilities by following established policy, procedures, training, and team member involvement activities. Perform other duties as assigned.

Requirements

High School degree or GED required.
Valid Florida Driver’s license.
1+ years of clerical/administrative experience preferred, 1+ years in hospitality industry experience preferred, or equivalent combination of education and experience.
Strong organizational skills, ability to multitask and handle large volume of work.

Responsibilities

Executes requests and repair needs for various equipment on behalf of the Wardrobe Services department.
Analyzes, compiles, updates, and maintains data on spreadsheets and in word; completes necessary documentation, maintains employee and operating files.
Enters orders in Purchase Manager and in Garment Management System.
Communicates with internal clients and provides appropriate paperwork and maintains queries.
Communicates daily with vendors to obtain updated information regarding current fabric quotes, fabric inventory and delivery times.
Works with external clients to ensure the products are completed in fastest and most cost-effective method.
Uses company purchasing systems and company credit cards to procure items from preferred vendors, following contractual obligations.
Ensures items purchased are coded properly, captured on department tracking documents, timely delivered, and invoiced upon receipt of goods.
Analyzes monthly non labor budgets and expenditures to identify trends, recommending to management ways to efficiently utilize budgets.
Ensures company and department standards and processes are adhered to when executing purchases.
Reconciles company credit cards (Purchasing, etc.) in a timely manner while verifying compliance with company guidelines.
Research Guest Concerns regarding the Wardrobe Accountability program, investigates scans as well as camera’s and reports back results.
Sends out daily scans per labor weekly reports as well as hourly numbers.
Maintains department files and cover phone system.
Communicates data/information to appropriate department and members of management.
Understands and actively participates in Environmental, Health & Safety responsibilities by following established policy, procedures, training, and team member involvement activities.
Perform other duties as assigned.