Coordinator, Virtual Events

Haymarket Media, Inc•New York, NY

2d•$55,000 - $60,000•Hybrid

About The Position

In this role, the Virtual Events Coordinator will work closely with the Events Team Management, Brand Leaders, Marketers and Clients to bring dynamic virtual events to life from start to finish. You’ll play a key role in shaping and managing the events calendar, collaborating with sponsors and partners, and ensuring seamless execution by providing real-time technical support during live events. This is a fast-paced, hands-on role for someone who has a client centric and customer service mindset, is highly organized, creative, and energized by producing polished, engaging virtual experiences.

Requirements

Bachelor’s degree required
2–3+ years of experience working in a corporate organization or similar professional environment. Experience in supporting or producing events or in project management a plus
Hands-on experience managing web-based meeting platforms and delivering high-quality virtual events and webcasts across multiple formats, including live broadcasts and webcam-based programs
Strong foundation in project management or event planning and logistics, with a particular emphasis on virtual and hybrid experiences
Highly self-directed and motivated, with exceptional attention to detail and a proactive approach to problem-solving
Meticulously organized, analytical, and tenacious, with a strong follow-up mindset and ability to manage multiple priorities
Clear, confident communicator with strong verbal and written communication skills
Collaborative team player who takes ownership, welcomes feedback, and actively supports colleagues to achieve shared goals

Responsibilities

Project manage and lead the logistics and execution of live and on-demand virtual experiences, including webcasts, webinars, and virtual events
Act as the primary point of contact and trusted subject matter expert for clients and internal stakeholders
Schedule and lead kick-off calls and event walk-throughs, advising clients on program flow, platform capabilities, and best practices
Provide real-time technical support during live virtual events to ensure a seamless, high-quality attendee experience
Gather, evaluate, and implement client feedback to continuously improve workflows and event delivery
Support the planning and execution of assigned live, in-person events as needed
Be on-site or on-call during live events to provide hands-on support and ensure flawless execution

Benefits

Competitive compensation package
Salary range of $55,000–$60,000, commensurate with experience, skill set, functional and/or industry knowledge, education, certifications, and other relevant qualifications
Paid annual vacation, holidays, and sick time
Comprehensive health benefits, including medical, dental, and vision coverage
Competitive 401(k) plan with a generous company matching program
Life insurance coverage
Commuter benefits
Employee referral incentive program
Tuition reimbursement opportunities
Access to training and professional development through industry-recognized programs
A creative, passionate workplace with a collaborative and engaging team environment
Three-week “Work from Anywhere” benefit to further promote flexibility and work-life balance