Coordinator Special Events

Hilton • Las Vegas, NV

386d

About The Position

The Coordinator Special Events at Hilton Grand Vacations is responsible for assisting in the creation, development, and implementation of special events for a designated region. This role focuses on ensuring outstanding event execution, building strategic relationships, and maintaining high customer satisfaction while managing various operational aspects of events.

Requirements

• 1-2 years of previous event management experience in direct-to-consumer sales.
• Strong organizational and administrative skills.
• Proficiency with MS Office, including Word, Excel, and Outlook.
• Ability to work any day of the week and any shift, including weekends and holidays.

Nice To Haves

• Ability to interact with internal and external customers at all levels.
• Strong customer service orientation and focus.

Responsibilities

• Assist in the creation, development, and implementation of special events.
• Develop and perform all facets of the events to ensure outstanding Profit per Tour statistics.
• Implement site inspections, permit hearings, planning meetings, and event execution.
• Build strategic relationships with national partners to improve event quality and customer satisfaction.
• Communicate with site-level Project Directors, Marketing Directors, and Sales Managers to ensure events are on schedule and goals are met.
• Develop site-specific operations plans for all aspects of event production.
• Forecast resource requirements and develop event staffing plans.
• Supervise resource requirements for each event.
• Lead venue relations and expectations throughout the event production life cycle.
• Build, maintain, and implement schedules, budgets, and event status.
• Source venues and engage catering to implement quality events within budget.
• Negotiate agreements with outside providers and subcontractors.
• Build and submit purchase orders and secure vital permits for event execution.
• Build and maintain positive relationships with event vendors.
• Coordinate with other departments to ensure successful event delivery.
• Build and distribute event itineraries and anticipate guest needs.
• Prepare shipping/transport of event-related supplies.

Benefits

• Competitive salary range of $54.5K - $69K per year.
• Opportunities for career growth and development within the company.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Accommodation
• Education Level: No Education Listed