Coordinator Special Events

Hilton-posted about 1 year ago

Full-time • Entry Level

Las Vegas, NV

Accommodation

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The Coordinator Special Events at Hilton Grand Vacations is responsible for assisting in the creation, development, and implementation of special events for a designated region. This role focuses on ensuring outstanding event execution, building strategic relationships, and maintaining high customer satisfaction while managing various operational aspects of events.

Assist in the creation, development, and implementation of special events.
Develop and perform all facets of the events to ensure outstanding Profit per Tour statistics.
Implement site inspections, permit hearings, planning meetings, and event execution.
Build strategic relationships with national partners to improve event quality and customer satisfaction.
Communicate with site-level Project Directors, Marketing Directors, and Sales Managers to ensure events are on schedule and goals are met.
Develop site-specific operations plans for all aspects of event production.
Forecast resource requirements and develop event staffing plans.
Supervise resource requirements for each event.
Lead venue relations and expectations throughout the event production life cycle.
Build, maintain, and implement schedules, budgets, and event status.
Source venues and engage catering to implement quality events within budget.
Negotiate agreements with outside providers and subcontractors.
Build and submit purchase orders and secure vital permits for event execution.
Build and maintain positive relationships with event vendors.
Coordinate with other departments to ensure successful event delivery.
Build and distribute event itineraries and anticipate guest needs.
Prepare shipping/transport of event-related supplies.

1-2 years of previous event management experience in direct-to-consumer sales.
Strong organizational and administrative skills.
Proficiency with MS Office, including Word, Excel, and Outlook.
Ability to work any day of the week and any shift, including weekends and holidays.

Ability to interact with internal and external customers at all levels.
Strong customer service orientation and focus.

Competitive salary range of $54.5K - $69K per year.
Opportunities for career growth and development within the company.

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