Coordinator, Shoot Production

NBCUniversalNew York, NY
2d$55,000 - $65,000Hybrid

About The Position

The Marketing Shoot Production team oversees the production of all video shoots for the Entertainment Marketing teams within NBCU Television & Streaming. The Coordinator, Shoot Production supports the shoot production team as well as a senior level executive in Creative & Production.

Requirements

  • 1+ years of experience in the entertainment industry and/or post production
  • Must be willing to occasional longer hours on weeknights and some weekends
  • Knowledge of tools: Slack, Airtable, Outlook, Sharepoint, Excel, Word, PowerPoint

Nice To Haves

  • A self-starter who can work well under pressure in a fast-paced environment
  • Possess a passion for TV and production
  • Ability to follow through on tight deadlines while managing multiple projects simultaneously
  • Uncompromising attention to detail, well organized and possess strong problem-solving abilities
  • Excellent communication skills, both written and oral
  • Possess strong interpersonal skills with a team player attitude
  • Production services experience a plus
  • Familiarity with production equipment, camera systems, and lighting a plus

Responsibilities

  • Manage shoot calendar and vendor database
  • Distribute weekly production status document on behalf of team
  • Operational and office support for team including larger special projects
  • Draft, prepare and proof correspondence, documents and presentations
  • Work with Operations, HR and Finance to facilitate onboarding and ongoing administration of freelance vendors and contractors
  • Track, file and follow up on shoot and team invoices; assist with shoot budgets; and organize and submit department purchasing card expenses
  • Coordinate IT and facilities services for team
  • Coordinate and schedule internal and external meetings across the team
  • Manage meeting agendas and notes
  • Support administrative needs of the SVP of Marketing Production and VP, Shoot Production including managing calendars.
  • Support producers on projects and assist in organization, completion & filing of paperwork
  • Book and coordinate talent travel as required
  • Assist in managing, maintaining, and tracking internal production equipment

Benefits

  • This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.
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