Coordinator, Scheduling & Events

University of Akron • Akron, OH

11d

About The Position

The Position: The Coordinator, Events and Scheduling reports to the Assistant Director, Scheduling and Events. Responsibilities: Characteristic duties and responsibilities of the Coordinator, Scheduling and Events include: Reservations: Schedule Student Union space utilizing the current scheduling program. Assist the Assistant Director to oversee the reservation process through the reservation email. Act as a liaison when scheduling space in other buildings on campus Event Planning: Advise clients and facilitate event planning meetings as needed; prepare set-up diagrams, coordinate reservations and utilize the current diagramming software Facilitate: Assist with the enforcement of facility policies and procedures along with customer service initiatives Collaborate: Collaborate with Student Union Operations, Student Life Programming and other campus partners to ensure quality service for clients Assessment: Assist with information and space-use reports as required Billing: Coordinate the billing and reconciliation process of billing as needed Student Development: Participate in the department student employment program to help develop, mentor and retain student employees Assist: Assist the Assistant Director with special projects and other duties as assigned Additional Position Information: Qualifications: The Coordinator, Scheduling & Events must be well-organized, high-energy person with: A relevant bachelor’s degree required One year of experience in communications, event planning, or management required Must be available to work a flexible schedule with evening and weekend hours as necessary Ability to work and communicate with a diverse university and non-university community required Experience working with students from a broad variety of backgrounds. Ability to apply policies and procedures required Excellent written and oral communications skills required Detail oriented, time management, organizational, problem-solving and customer service skills required Experience in a student union or educational setting preferred An articulate understanding of the mission, culture, climate and environment of a metropolitan university preferred Physical Demands: Light physical effort required involving stooping and bending; or individual has limited discretion about walking, standing, etc. Occasional lifting of lightweight objects (up to 25 pounds). Working Conditions: Standard working environment with possible minor inconveniences due to occasional noise, crowded working conditions and/or minor heating/cooling or ventilation problems Near continuous use of Video display terminal (greater than 70% of work day). Application Instructions In order to be considered for this position, please complete the online application and attach your resume. Application Deadline Review of applications will begin on March 25, 2026. Compensation The compensation for this position is commensurate with experience. FLSA Status (exempt/nonexempt): United States of America (Exempt) Union Affiliation (if applicable): For assistance with your application or attachments, please contact the Human Resources representative listed: Madilyn Otterbacher Email: [email protected] ________________________________________________________________________ Background Check Statement The University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus. As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search. Non-Discrimination Statement The University of Akron is an Equal Education and Employment Institution. View our Non-Discrimination Statement for more information. Equal Opportunity Employer, including disability/veterans. State of Residence Statement It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio. The University of Akron empowers our people to flourish by delivering an applied and community-connected educational experience and cultivating research excellence. Leveraging our passion and expertise, we create innovative academic opportunities, support the well-being of our students and employees, and prioritize community embeddedness and engagement to impact lives through transformative experience. Through this focus, UA aspires to be the leader in community-focused higher education. The University of Akron is a lifelong learning partner, recognizing and valuing diverse learning experiences and combining traditional classroom experiences with innovative and robust approaches. As Zips, we prioritize the well-being of our students and employees, cultivate a culture and community where all can flourish, and act as responsible stewards of our resources and infrastructure by leveraging data to differentiate our processes and systems. We leverage our urban campus as a responsive and reliable partner to identify and meet the needs of the region. We intentionally contribute to economic and workforce development and civic life through research, innovation and engagement to provide community-embedded experiential learning opportunities that will enhance the UA experience for all students. We welcome candidates who are passionate about shaping and inspiring the next generation of thinkers, experts, artists and leaders. For more information about The University of Akron or the Akron community please visit our About UA page. The University of Akron offers a competitive total compensation package comprised of a competitive salary and comprehensive benefits for eligible employees including medical, dental, vision, short and long-term disability, life insurance, and paid leave of absences including time off for illness, vacation, and maternity or paternity leave. In addition, eligible employees and their dependents are provided tuition remission. All staff and eligible non-bargaining unit faculty have the option to request a Flexible Work Arrangement (FWA). The University of Akron participates in state retirement systems and offers alternative retirement options with competitive employer contributions. Optional investment opportunities are available including deferred compensation programs (403(b) and 457(b)). Please visit our benefits home page for more information.

Requirements

• A relevant bachelor’s degree required
• One year of experience in communications, event planning, or management required
• Must be available to work a flexible schedule with evening and weekend hours as necessary
• Ability to work and communicate with a diverse university and non-university community required
• Experience working with students from a broad variety of backgrounds.
• Ability to apply policies and procedures required
• Excellent written and oral communications skills required
• Detail oriented, time management, organizational, problem-solving and customer service skills required

Nice To Haves

• Experience in a student union or educational setting preferred
• An articulate understanding of the mission, culture, climate and environment of a metropolitan university preferred

Responsibilities

• Schedule Student Union space utilizing the current scheduling program.
• Assist the Assistant Director to oversee the reservation process through the reservation email.
• Act as a liaison when scheduling space in other buildings on campus
• Advise clients and facilitate event planning meetings as needed
• Prepare set-up diagrams, coordinate reservations and utilize the current diagramming software
• Assist with the enforcement of facility policies and procedures along with customer service initiatives
• Collaborate with Student Union Operations, Student Life Programming and other campus partners to ensure quality service for clients
• Assist with information and space-use reports as required
• Coordinate the billing and reconciliation process of billing as needed
• Participate in the department student employment program to help develop, mentor and retain student employees
• Assist the Assistant Director with special projects and other duties as assigned

Benefits

• The University of Akron offers a competitive total compensation package comprised of a competitive salary and comprehensive benefits for eligible employees including medical, dental, vision, short and long-term disability, life insurance, and paid leave of absences including time off for illness, vacation, and maternity or paternity leave.
• In addition, eligible employees and their dependents are provided tuition remission.
• All staff and eligible non-bargaining unit faculty have the option to request a Flexible Work Arrangement (FWA).
• The University of Akron participates in state retirement systems and offers alternative retirement options with competitive employer contributions.
• Optional investment opportunities are available including deferred compensation programs (403(b) and 457(b)).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level