Coordinator, Scheduling and Contracts

Pima Community College • Tucson, AZ

435d

About The Position

The Scheduling and Contracts Coordinator at Pima Community College is responsible for the multifaceted creation and maintenance of academic schedules across multiple campuses. This role involves interpreting and monitoring various academic schedules, ensuring quality control for adjunct and faculty contracts, and performing data analysis to optimize scheduling processes. The coordinator plays a crucial role in maintaining compliance with academic policies and enhancing the efficiency of course scheduling.

Requirements

• Experience in academic scheduling or a related field.
• Proficiency in data management and analysis.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively with faculty and staff.
• Knowledge of academic policies and procedures.

Nice To Haves

• Experience with event scheduling software.
• Familiarity with higher education systems and processes.
• Training experience for internal stakeholders.

Responsibilities

• Perform data entry to create and maintain academic schedules for multiple semesters.
• Coordinate the roll-over of the academic schedule with Enrollment Services for each semester.
• Assist administrators and staff in calculating seat time according to Carnegie guidelines.
• Analyze and resolve complex scheduling conflicts and recommend solutions.
• Process the release of adjunct and faculty overload contracts according to payroll deadlines.
• Audit Faculty Semester Load Forms to ensure policy compliance.
• Prepare and analyze reports on enrollment and instructional workloads.
• Research and interpret data for various contract-related matters.
• Utilize scheduling software to maintain compliance with classroom requirements.
• Review and improve processes for room assignments and availability.
• Provide advanced support to faculty and administration regarding scheduling inquiries.
• Serve as the point of contact for scheduling and contract-related inquiries.

Benefits

• Health insurance coverage.
• Retirement savings plan options.
• Professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: No Education Listed