Coordinator, Sales Administration

Los Angeles Tourism & Convention Board • Los Angeles, CA

285d • $65,000 - $65,000 • Hybrid

About The Position

The Coordinator, Sales Administration will provide administrative support to Sales Directors to ensure departmental goals are met. The coordinator will assist with managing schedules, making travel arrangements, coordinating customer meetings and site inspections, preparing expense reports, check requests, purchase orders, and other administrative support duties. The ideal candidate will have previous administrative support experience, be highly detail-oriented, and have strong interpersonal and organizational skills.

Requirements

• A minimum of 1-2 years of relevant experience required.
• Must be willing to partake in a comprehensive background check including a drug test in accordance with applicable laws.
• Working knowledge of processing invoices, payments, and transactions.
• Knowledge of Los Angeles area and attractions.
• Self-motivated in coordinating tasks with excellent initiative and ability to work without constant supervision.
• Must represent L.A. Tourism in a professional manner as the tourism authority for the City of Los Angeles.
• Must be proficient in MS Office (Word, Excel, PowerPoint).
• Excellent verbal, written, and interpersonal communication skills.
• Dependable, great attitude, highly motivated and a team player.
• Possess strong organizational skills and attention to detail.
• Ability to multi-task and meet multiple deadlines.
• Ability to communicate effectively across various departments.
• Ability to work in a changing environment.

Nice To Haves

• Bachelor's degree preferred.
• Prior experience in hospitality or a sales organization, ideally in the travel and tourism industry.
• General knowledge of the function of a non-profit association.

Responsibilities

• Provides administrative support to the National Sales Directors and Citywide Sales Directors, including correspondence, reports, and general office documents (e.g., expense reports, check requests, purchase orders, etc.).
• Handles travel planning, tradeshow, and conference registrations and coordinates customer meetings and site inspections.
• Processes requests for information from clients and hotel partners, assist with preparation of client presentations, distribution of collateral and amenities.
• Handles all billing and invoice coding for Sales Directors.
• Manages requests and inquiries from hotel and member partners regarding site itineraries and scheduling, and other various questions.
• Support Client & Destination Services with processing amenity requests, preparing shipments for tradeshows, FAMs & Destination Marketing Incentives, and organizing return shipments from shows/events. Assist with inventory and event storage spaces in the office. Simpleview data entry of event attendees, their status updates, and other event information, as needed.
• Perform other duties as assigned.

Benefits

• Hybrid work environment
• Remote Monday and Friday
• DTLA Tuesday through Thursday
• Company paid parking in DTLA
• Early Friday's - our office closes every Friday at 2:30 pm
• Holiday Office Closure (December 24th - January 1st)
• 15 Paid Company Holidays
• Paid Vacation Time
• Paid Sick Time
• Paid Floating Holidays
• Paid Family Leave
• Comprehensive health insurance (both PPO and HMO plans available)
• Dental and vision plans (100% employer paid for some elections)
• Pet insurance
• Employer-paid life insurance, AD&D, short-term disability, and long-term disability, Aflac
• Employee Assistance Program
• Flexible Spending Account (Healthcare & Dependent Care)
• 401(k) Retirement Savings Plan with up to 6% match that vests immediately
• 401(k) match for qualified student loan payments
• Employee referral program
• Monthly internet and phone stipend

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: Bachelor's degree