Coordinator, Publicity
About The Position
This Coordinator role will support the SVP of Publicity & Integrated Marketing across both publicity and integrated marketing initiatives, with a primary focus on publicity. The position requires a highly organized and detail‑oriented individual who is proactive, resourceful, and able to manage multiple priorities in a fast‑paced environment. It blends traditional administrative duties with meaningful involvement in campaign execution, offering the opportunity to manage day‑to‑day logistics while contributing to larger strategic goals. The ideal candidate has a strong interest in film, television, podcasts, and pop culture, and is excited to contribute to high‑impact marketing and publicity campaigns from early conception through release.
Requirements
- 1+ years of experience in the entertainment industry
- Working knowledge of Microsoft based software: Outlook, Word and Excel
- Willingness to work evenings and weekends with short notice and be flexible with hours
Nice To Haves
- Experience working with multiple clients, departments, etc.
- Strong written and communication skills at all levels
- Flexibility to maintain ever-changing schedules and itineraries
- Detailed oriented and organized
- Able to work well under pressure and be flexible in an ever-changing environment
Responsibilities
- Manage and maintain a complex calendar (meetings, calls, virtual/in‑person events, etc.)
- Coordinate meeting logistics (conference rooms, on‑the‑lot passes, Teams/Zoom setup, etc.)
- Process and track expenses in a timely and organized manner
- Coordinate lunch/meal orders for working lunches or larger partner meetings
- Maintain and update Publicity Status reports (tune‑ins, Daily Buzz info, offer info, etc.)
- Distribute film assets to press (production notes, images, EPK links, clips, etc.)
- Assist with the creation and management of media/integrated decks and specialized slides (internal use, filmmaker meetings, presentations, etc.)
- Coordinate travel arrangements (flights, cars, hotels) for executives and press attending junkets, premieres, press tours, set visits, content days, etc.
- Manage screening logistics, including invitations, RSVP tracking, and post‑screening reaction summaries
- Support film premiere execution: press check‑in, RSVP management, premiere placards, and media communications
- Assist with junket and press coordination, including outreach, scheduling, confirmations, logistics, and materials distribution
- Collaborate with the team on brainstorming initiatives that contribute fun, innovative, and buzzworthy ideas to film campaigns across multiple platforms
- Support red carpet management and on‑site troubleshooting at premieres, conventions, and special events
- Assist with outreach and pitching to local LA press, podcasts, radio, and other media outlets
- Coordinate logistics for talk show, podcast, and special appearances (security lists, scheduling, pre-interviews)
- Attend and staff events (junkets, screenings, premieres, talk shows, talent appearances, etc.)
- Proactively research and track relevant media—including podcasts, television, and digital outlets—to identify strong promotional opportunities and build/source targeted press contacts
Benefits
- This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
