Coordinator, Project Billing

Telamon • Carmel, IN

11h • $18 - $20 • Remote

About The Position

The Project Billing Coordinator provides moderately complex administrative and billing support for one or more departments or customers. Working under general supervision and exercising initiative, the role interacts with internal teams, external vendors, and customer complete assigned tasks efficiently and accurately. The incumbent may support multiple managers and staff, ensuring smooth operations and responsive delivery.

Requirements

• Broad knowledge and adherence to departmental and company practices, policies, programs, and product line.
• Excellent verbal and written communication skills.
• Basic understanding of budgets and math.
• Ability to manage time, prioritize critical tasks and quick turnaround requests at a high-volume level.
• Ability to maintain confidentiality around sensitive matters.
• Ability to understand and make judgments on tasks being performed.
• Ability to cooperate, communicate and perform tasks both independently and in conjunction with a small team.
• Basic to intermediate computer skills, experienced in MS Office and Adobe products.
• High School diploma.
• Minimum of 3 years of administrative support experience.

Responsibilities

• Maintain and verify financial data in the ERP system, including but not limited to the input of sales forecasts, cost forecasts, billing, and requisitions.
• Update Telamon and customer systems to capture and process project milestone tasks and data from creation to completion, ensuring accuracy all platforms.
• Collaborate with internal teams, including project management, engineering, and installation to gather, process, input, and distribute accurate project updates through the appropriate system(s).
• Ensure data integrity by performing timely and precise data entry, conducting regular self-audits, and resolving discrepancies promptly.
• Manage customer badging and system/site access for deployment teams as needed; ensure compliance with customer security policies, complete monthly and quarterly audits, and provide timely access updates or removals.
• Compile, analyze, and respond to project data including workload, project milestones, financials, tasks assignments, and key dates to support informed decision making.
• Serve as the primary point of contact for maintaining accurate contact information in Telamon’s training and certification database.
• Prepare and submit completion reports to Quality department within required deadlines.
• Coordinate administrative logistics as needed, such as scheduling appointments, arranging travel, organizing meetings, and facilitating cross-departmental activities.
• Provide peer support and training by assisting colleagues with processes and systems as expertise is developed.

Benefits

• Health & Wellness: Medical, dental, vision, HSA with company match, dependent care FSA, life & disability coverage, voluntary plans, legal/ID protection, pet insurance, EAP
• Financial: 401(k) with company match, annual bonus based on company performance, referral bonuses, discounts, phone allowance; field roles: travel pay, per diem, company-paid lodging, and company vehicle (if applicable)
• Time Off & Flexibility: Flexible PTO for salaried roles; starting at 15 days (PTO with 2 floating holidays) for hourly roles; paid holidays, floating holidays, parental leave, bereavement leave, company-paid sabbaticals, and hybrid/remote options
• Career Growth: Tuition reimbursement, annual professional development grants, online learning resources, leadership programs, and internal growth opportunities
• Additional Benefits: Recognition programs, scholarships and educational stipends for children, company paid sabbaticals and company outings with access to local events.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED