Coordinator, Programs

Preferred Travel Group • Newport Beach, CA

2d • $24 - $27 • Hybrid

About The Position

The Coordinator supports the Manager and Vice President by handling administrative tasks across Alliance Partnerships, Quality Assurance, and Preferred Golf. This role requires organization, flexibility, and the ability to work independently while managing multiple projects.

Requirements

• 3+ years of administrative experience.
• Proven ability to thrive in a fast-paced, deadline-driven setting
• Excellent communication, organization, and multitasking skills.
• Strong attention to detail and experience with project management.
• Ability to work independently and maintain confidentiality.
• Strong proficiency in Excel, Word, and PowerPoint (pivot tables, VLOOKUP, mail merge).
• Experience with SharePoint and CRM preferred.

Nice To Haves

• Experience with SharePoint and CRM preferred.

Responsibilities

• Monitor email inquiries and respond to associates, hotels, and vendors.
• Maintain and update internal portal content.
• Assist in managing vendors and partners as needed.
• Process invoices and audit billing for accuracy.
• Coordinate marketing email communications.
• Track and organize partnership documents and deliverables.
• Assist with data entry, portal maintenance, reporting, and compliance tracking.
• Load annual golf rate plans and audit for accuracy.
• Support marketing strategies, directories, and email campaigns.
• Support sponsorship coordination for global conferences.
• Maintain internal documents, presentations, and partner databases.
• Assist with webinars, partner newsletters, and engagement reports.
• Track and manage new partner onboarding and implementation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees