Coordinator - Office Services

Baker Tilly • Eugene, OR

1d • Onsite

About The Position

The Coordinator, Office Services, ensures the office environment is supported and operational by executing daily administrative and facilities-related service delivery. Working closely with Core Office Services leadership, the Coordinator triages and fulfills onsite service requests, coordinates property and vendor interactions, and maintains a positive workplace experience for team members and visitors. Client Operations and Engagement Teams serve as the primary consumers of Office Services offerings, utilizing the office environment to support client delivery and operational needs. This role requires a strong service mindset, the ability to prioritize and multi-task, and effective communication skills. The Coordinator operates as an individual contributor and is required to be onsite due to the nature of the responsibilities and support model of the Core.

Requirements

• High School Diploma required
• 1 to 3 years relevant experience required
• Demonstrated ability to communicate clearly and concisely with team members.
• Able to work effectively and take direction in a team setting.
• Takes initiative to identify stakeholders directly impacted by the services provided.
• Consistently demonstrates the ability to exercise confidentiality appropriately.
• Demonstrated ability to utilize basic features of Microsoft Word and Outlook independently.
• Able to utilize basic features of Microsoft Excel, Microsoft PowerPoint, and other software platforms with moderate guidance and support.
• Takes initiative to seek opportunities to learn advanced software features and apply knowledge with minimal prompting.
• Demonstrated ability to produce a quality work product after moderate review.
• Able to productively receive and apply feedback to realize an enhanced product quality.
• Delivers services in a professional manner that reflects Baker Tilly Core Values and maintains confidentiality.
• Able to communicate challenges to meeting deadlines when prompted and takes direction to mitigate risks to agreed timelines.
• Takes the initiative to understand how services enable internal customers to realize success.
• Demonstrated ability to prioritize work, identify solutions, and access resources with moderate guidance, prompting, and coaching.
• Takes initiative to learn and apply best practices and standards of excellence through productive inquiry.
• Seeks to learn through productive inquiry, coaching and mentoring opportunities, and ongoing feedback dialogue with manager.
• Able to consistently demonstrate foundational Capability behaviors and identify opportunities to progress performance capabilities.
• Able to work overtime as requested during peak seasons.

Responsibilities

• Facilities and Workplace Readiness: Maintaining quality/cleanliness of shared spaces, Training and conference room resets, Furniture setup and breakdown, Space readiness for visitors and teams. 20%
• Mail, Shipping, and Courier Services: Daily incoming/outgoing mail, FedEx/UPS/USPS/courier processing, AR bank drops (if applicable), Tracking and Deadlines. 15%
• Meetings, Events, and Catering Support: Meeting room scheduling & setup, Internal event coordination, Catering orders & delivery accuracy, Room resets and post-event cleanup. 15%
• Coordinate process for large-scale duplicating projects including copying, collating, assembly, scanning and distribution of internal and external client deliverables. 10%
• Front Desk, Phones, & Client Service: Reception coverage, Answering/routing calls, Visitor support, Serving internal clients (Client Operations, Engagement Teams, etc.). 10%
• Office Supplies & Breakroom Management: Ordering & stocking supplies, Breakroom consumables (coffee/snacks/beverages), Inventory monitoring, Invoice coding (if applicable). 10%
• Security Access, Badge & Onboarding Support: Badge access provisioning, new hire workstation preparation, Keys + nameplates + supplies, Exit cleanup/turnover. 7%
• Equipment & Vendor Coordination: Troubleshooting printers/A/V/basic equipment, coordinating repairs, acting as landlord/vendor point of contact, Tracking vendor contracts (location-specific). 7%
• Safety, Documentation & Other Duties: Safety protocols, Fire/security/health compliance, Recordkeeping, Special projects and other duties as assigned. 6%

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees