Coordinator of Dance Operations and Facilities

Texas Christian University•Fort Worth, TX

43d•Onsite

About The Position

The Coordinator of Dance Operations and Facilities is responsible for facilitating the school objectives by assisting and leading in both daily and long-term operations, programming, facility management, and planning for the TCU School for Classical & Contemporary Dance.

Requirements

Bachelor's degree and 2 years of program management or business operations experience
OR
High school diploma or GED equivalent and 6 years of program management or business operations experience.
Knowledge of specific job-related programs
Knowledge of university and department specific computer software
Skill in strong customer service and interpersonal skills
Skill in some or all components of Microsoft Office
Skill in Microsoft Windows navigation
Skill in basic keyboarding, record keeping techniques
Ability to communicate information effectively
Ability to draft grammatically correct correspondence
Ability to manage multiple projects and meet deadlines
Ability to assume administrative tasks and make independent decisions regarding daily activity and building maintenance
Visual acuity to read information from computer screens, forms and other printed materials and information.
Able to speak (enunciate) clearly in conversation and general communication.
Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
Lifting and moving objects and equipment up to 25 lbs.

Nice To Haves

Accounting / budgeting experience
Experience working in a university performing arts program.
Experience in Dance operations
Concur
PeopleSoft
Jagger

Responsibilities

Facilitates departmental objectives by providing support of the academic dance program, dance production, and special dance event programing; interpreting and communicating regulations, requirements, and criteria to students and faculty; explaining guidelines and procedures to faculty, parents, students, and staff.
Manages and oversees the department's financial accounting by monitoring expenditures and revenue; preparing and submitting departmental budgets; creating projections and implementing strategies to meet departmental financial responsibilities; approving expenditures within university and departmental guidelines; preparing financial reports and communicating issues or needs to the SCC Dance Director.
Manages departmental operations and administrative functions by planning and implementing office systems, layouts, equipment procurement, and computing and facilities maintenance.
Manages contract administration associated with dance programming, guest artists, musicians, production staff, and special dance event programming including insurance requirements for on- and off-campus programming.
Supervises summer and special programs, coordinating with TCU University Events, scheduling events, developing marketing materials, managing budgets, and overseeing staff. Also manages policies related to risk management including departmental campus programs for minors.
Oversees facility operations, classroom technology and maintenance projects. Communicate with freight companies for large deliveries involving loading dock. Distribution of goods upon delivery.
Maintains department schedules by keeping calendars for department personnel; arranging meetings, classes, conferences, teleconferences, and travel.
Manages all accreditation required archival processes for records, performances, photography, video, and related artifacts.
Acquires and arranges for licensing rights to material produced by the department and ensures compliance required by publishing house agreements in marketing and publicity efforts.
Manages marketing and public relations efforts for the School for Classical & Contemporary Dance including advertising schedule, media reservations, marketing material project management, departmental photography/videography including scheduling freelancers and managing dance production photo/video archives.
Processes special requests for space access from other departments, University Events or outside vendors. Schedule space requests for theatre students/faculty/staff-check AdAstra for space reservations in Emra Lowe.
Requests and management of keys and swipe access for faculty, staff, students and TCU associates (e.g. Physical Therapists and Pilates Specialists).
Performs other related duties as assigned.