Coordinator, Land Production

RWS Global • New York, NY

8d

About The Position

Coordinator, Land Production supports the Land Production Operations team and Sr. Director of Production Operations by managing the administrative, logistical, and operational needs of land-based entertainment productions. This role oversees seasonal payroll and labor tracking, coordinates performer and staff logistics, manages invoices, reimbursements, contracts, and shipping, and maintains departmental documentation such as handbooks and orientation materials. The coordinator serves as a key communication hub for cast and production teams, assists with onboarding and orientations, supports safety and compliance efforts, and collaborates closely with Production Managers to execute action items. Highly organized and self-motivated, this role ensures smooth day-to-day operations while supporting company initiatives, policies, and production goals throughout the season.

Requirements

• Degree in Arts Administration, Production, Film, Media, Sports, Communications, or a related field; equivalent professional experience considered.
• Expert communication skills
• Highly motivated self-starter with the ability to manage multiple priorities in a fast-paced production environment
• Strong organizational and administrative skills with exceptional attention to detail
• Strong communication skills for coordinating cast, crew, and production correspondence
• Proficiency in software and tools, such as Wrike, Microsoft Project, or equivalent.
• Flexibility to work evenings, weekends, and holidays as required.
• Flexibility to travel if necessary.

Responsibilities

• Assist Sr. Director Production Operation, Land with administrative duties for logistics and programming
• Oversees the payroll process for Seasonal Employees (Daily Jibble review and editing, collecting and performing all edits from the Jibble Adjustment Form, keeping track of Housing Deposits, Travel Stipends, Bonuses, and submits timesheets for processing) Be supportive of Raise Your Experience initiatives throughout the season
• Updates and creates new templates and documents for the Land Production Department (Handbooks, Orientation, etc.)
• Keeps track of all invoices and their coding and classification, submission to Finance.
• Code reimbursement requests and their submission
• Cast communications such as Intro Letters and collection of contact and travel information and data
• Manage performer and labor logistics for the production process as well as ongoing operations of the experience
• Handles all Worker’s Comp and Accident Report communications and submissions
• Assist team with general research and travel requests
• Additional tasks such as creating Welcome Letters, leading Orientations for Production Managers
• Coordinate Shipping
• Contract addendums and contracting/onboarding
• Attend meetings and create and distribute meeting notes and agendas
• Review and Action Daily Operational Reports and collaborate with RWS Production Manager(s) on action items to be taken
• Complete all duties to the satisfaction of the Company
• Follow the Company chain of command
• Follow all given RWS and Client infectious disease control and safety protocols as may be necessary
• Adhere to all RWS Handbook guidelines and travel guidelines, including dress codes and codes of conduct
• Site visits may be asked
• Required to be a highly motivated, self starter
• Other duties as needed

Benefits

• Competitive Salary
• Flexible working schedule and remote work options
• Company 401K
• Health Benefits – Medical, Dental, and Vision
• Collaborative and inclusive work environment
• Opportunity to work on a variety of project types including theme parks, resort hotels, entertainment centers, live shows, temporary experiences and many others.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees