Coordinator Inventory Pharmacy

HCA•Kissimmee, FL

46d

About The Position

The Pharmacy Buyer is responsible for managing the pharmaceutical inventory in the assigned hospital including purchasing of pharmaceuticals and related products, oversight of receipt and placing these items in stock, optimization of pharmacy inventory both in the facility pharmacy and automated cabinets. This position ensures that all pharmaceutical products are appropriately labeled with barcodes including repackaging of products for patient administration. The buyer works with the director and clinical team to ensure formulary compliance and maintains contract compliance. The Buyer assist the automation coordinator or individual in similar role with respect to Automated Dispensing Cabinet (ADU) inventory management including the maintenance of controlled substance inventory and handling the request for an addition of new items to the pharmacy inventory. The Pharmacy Buyer also assists in training personnel on inventory handling and overseeing workflow in the pharmacy when the tech supervisor or pharmacy manager is unavailable. Under the supervision of Director of Pharmacy, participates in all activities of the pharmacy department that involve the inventory management of drugs, medication storage areas and department related supplies. Functions in accordance with standard written policy & procedures, guidelines, and state and federal regulations Establishes AND maintains appropriate inventory levels of drugs/supplies Makes decisions in purchasing while complying with budget limitations, and achieving a maximum inventory turnover rate Communicates in real time shortages of medications or changes in medication stock availability Assists Pharmacy Director and Clinical Manager on all product substitutions when backorders occur during the normal procurement process Oversees receiving, storage, and return of medications to the Pharmacy wholesaler or Consolidated Distribution Center (CDC) if applicable Maintains invoicing for all drug and supply accounts Processes wholesaler invoices for payment by accounts payable according to Policy and Procedures Provides training, technical support and/or in-service education to pharmacy staff regarding pharmacy inventory management products/systems Coordinates and documents disposal of all expired medications Monitors trends in utilization of reverse distributors to minimize wastage Assists with maintenance of database and/or paperwork on medication recalls Prepares Pharmacy Department for annual inventory by updating shelf labels, inventory supply forms, and databases as needed Provides leadership and performs physical inventory counts during inventory and cycle counts Interprets and communicates purchasing procedures to departments; assists departments in initiating requisitions and orders, and solves problems with orders Examines and analyzes departmental purchase requisitions for completeness and accuracy of information; contacts department or initiator to clarify or complete information; determines method to process requisition based on dollar amount, timeliness required, existing open contracts, and/or to comply with other corporate standards Assists DOP or designee in establishing and maintaining appropriate stock levels in automatic dispensing cabinets including but not limited to maintenance of expiration dating of medications in cabinets Establishes, maintains, and monitors of the ADC medication expiration process Supervises and facilitates facility process to optimize inventory management in the automated dispensing cabinets quarterly Assists with design, testing, implementation, maintenance and optimization of automated pharmacy systems at facilities Participates in new employee training regarding purchasing and automation systems including conducting initial and ongoing training as well as validation of staff competency with pharmacy automation systems Collects system and/or related process or facility performance metrics and generates periodic management reports Uses existing tools to analyze and improve ADC cabinet efficiency with respect to utilization and availability of stocked medications Is responsible for the new drug addition, change, deletion process and monitors compliance with process Evaluates contract compliance and implements changes in all pharmacy purchasing areas of the hospital when appropriate Manages the transfer of drugs between areas of the pharmacy, the hospital and non-hospital accounts Is responsible for the new drug addition, change, deletion process and monitors compliance with process Demonstrates working knowledge with the general duties of a Pharmacy technician including knowledge, and maintenance of competency and understanding of the duties and responsibilities of the position to which he/she is assigned which may include: unit dose cart fill, Automated Dispensing Cabinet functionality, IV preparation (e.g. syringes, admixtures, chemotherapy, continuous renal replacement therapy, total parenteral nutrition, etc.), unit dose packaging, filling outpatient prescriptions, bar-coding, Pharmacy inspections, oral liquid compounding, and code cart processes Is cross trained to perform Lead Technician responsibilities based on the discretion of the Director of Pharmacy Analyzes annual spend on identified products to identify savings opportunities May assist facility Supply Management Action Team's with product analysis Facilitates Formulary standardization by coordinating efforts among Pharmacy Director (DOP), Clinical Manager (CM) and Pharmacy Wholesaler Works with DOP and CM to identify drug cost variances on a monthly basis and develops ongoing action plan to better manage those factors that can be controlled Maintains appropriate pharmacy inventory through optimal purchasing practices Runs bid compliance checks and makes recommendations for formulary changes as necessary to ensure maximum savings for contracts Assists internal control on price changes and resolving price discrepancies Monitors new releases (contract and or generic) and communicates to pharmacy staff Assists internal control on price changes and resolving price discrepancies Monitors new releases (contract and or generic) and communicates to pharmacy staff Ensures contract compliance and works to increase purchases from the CSC Performs other duties as assigned Practices and adheres to the "Code of Conduct" and "Mission and Value Statement"

Requirements

High School Graduate / GED Required
3 years of inpatient pharmacy technician experience Required
PTCB Certification Required
State Board of Pharmacy Registration (if applicable for state) Required

Nice To Haves

Associates or Bachelor's Degree in Business, Accounting, or Supply Chain Logistics Preferred
2 years of hospital pharmacy buyer experience Preferred

Responsibilities

Under the supervision of Director of Pharmacy, participates in all activities of the pharmacy department that involve the inventory management of drugs, medication storage areas and department related supplies.
Functions in accordance with standard written policy & procedures, guidelines, and state and federal regulations
Establishes AND maintains appropriate inventory levels of drugs/supplies
Makes decisions in purchasing while complying with budget limitations, and achieving a maximum inventory turnover rate
Communicates in real time shortages of medications or changes in medication stock availability
Assists Pharmacy Director and Clinical Manager on all product substitutions when backorders occur during the normal procurement process
Oversees receiving, storage, and return of medications to the Pharmacy wholesaler or Consolidated Distribution Center (CDC) if applicable
Maintains invoicing for all drug and supply accounts
Processes wholesaler invoices for payment by accounts payable according to Policy and Procedures
Provides training, technical support and/or in-service education to pharmacy staff regarding pharmacy inventory management products/systems
Coordinates and documents disposal of all expired medications
Monitors trends in utilization of reverse distributors to minimize wastage
Assists with maintenance of database and/or paperwork on medication recalls
Prepares Pharmacy Department for annual inventory by updating shelf labels, inventory supply forms, and databases as needed
Provides leadership and performs physical inventory counts during inventory and cycle counts
Interprets and communicates purchasing procedures to departments; assists departments in initiating requisitions and orders, and solves problems with orders
Examines and analyzes departmental purchase requisitions for completeness and accuracy of information; contacts department or initiator to clarify or complete information; determines method to process requisition based on dollar amount, timeliness required, existing open contracts, and/or to comply with other corporate standards
Assists DOP or designee in establishing and maintaining appropriate stock levels in automatic dispensing cabinets including but not limited to maintenance of expiration dating of medications in cabinets
Establishes, maintains, and monitors of the ADC medication expiration process
Supervises and facilitates facility process to optimize inventory management in the automated dispensing cabinets quarterly
Assists with design, testing, implementation, maintenance and optimization of automated pharmacy systems at facilities
Participates in new employee training regarding purchasing and automation systems including conducting initial and ongoing training as well as validation of staff competency with pharmacy automation systems
Collects system and/or related process or facility performance metrics and generates periodic management reports
Uses existing tools to analyze and improve ADC cabinet efficiency with respect to utilization and availability of stocked medications
Is responsible for the new drug addition, change, deletion process and monitors compliance with process
Evaluates contract compliance and implements changes in all pharmacy purchasing areas of the hospital when appropriate
Manages the transfer of drugs between areas of the pharmacy, the hospital and non-hospital accounts
Is responsible for the new drug addition, change, deletion process and monitors compliance with process
Demonstrates working knowledge with the general duties of a Pharmacy technician including knowledge, and maintenance of competency and understanding of the duties and responsibilities of the position to which he/she is assigned which may include: unit dose cart fill, Automated Dispensing Cabinet functionality, IV preparation (e.g. syringes, admixtures, chemotherapy, continuous renal replacement therapy, total parenteral nutrition, etc.), unit dose packaging, filling outpatient prescriptions, bar-coding, Pharmacy inspections, oral liquid compounding, and code cart processes
Is cross trained to perform Lead Technician responsibilities based on the discretion of the Director of Pharmacy
Analyzes annual spend on identified products to identify savings opportunities
May assist facility Supply Management Action Team's with product analysis
Facilitates Formulary standardization by coordinating efforts among Pharmacy Director (DOP), Clinical Manager (CM) and Pharmacy Wholesaler
Works with DOP and CM to identify drug cost variances on a monthly basis and develops ongoing action plan to better manage those factors that can be controlled
Maintains appropriate pharmacy inventory through optimal purchasing practices
Runs bid compliance checks and makes recommendations for formulary changes as necessary to ensure maximum savings for contracts
Assists internal control on price changes and resolving price discrepancies
Monitors new releases (contract and or generic) and communicates to pharmacy staff
Assists internal control on price changes and resolving price discrepancies
Monitors new releases (contract and or generic) and communicates to pharmacy staff
Ensures contract compliance and works to increase purchases from the CSC
Performs other duties as assigned
Practices and adheres to the "Code of Conduct" and "Mission and Value Statement"

Benefits

Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
Free counseling services and resources for emotional, physical and financial wellbeing
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
Employee Stock Purchase Plan with 10% off HCA Healthcare stock
Family support through fertility and family building benefits with Progyny and adoption assistance.
Referral services for child, elder and pet care, home and auto repair, event planning and more
Consumer discounts through Abenity and Consumer Discounts
Retirement readiness, rollover assistance services and preferred banking partnerships
Education assistance (tuition, student loan, certification support, dependent scholarships)
Colleague recognition program
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.