Coordinator II

University of St Thomas•St. Paul, MN

3d•$20 - $24

About The Position

The University of St. Thomas invites qualified candidates to apply for a Coordinator II position within the College of Arts & Sciences. The University of St. Thomas will be closed for the holiday season beginning on December 24 and returning January 5. Review of application materials and communication regarding possible next steps will take place in the new year. The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission. This position is responsible for providing comprehensive support in multiple areas for the Departments of History and Political Science and the Programs of Latin American and Caribbean Studies, International Studies, and Pre-law within the College of Arts and Sciences – 75%. This position is also responsible for providing administrative support to the Jay Phillips Center for Interreligious Studies and the Center for Interdisciplinary and Intercultural Excellence – 25%.

Requirements

High School education or the equivalent
Three years of administrative support experience

Nice To Haves

Completion of some college level courses

Responsibilities

First point of contact and office management
Supplies/maintenance requests
Responds to departmental inquiries
Coordinate office moves/new faculty onboarding
Maintain department rosters and Outlook distribution lists
Requests for service – various as needed
Calendar management
Supervise student workers - Provides administrative support to student employees by approving timecards, tracking hours, and requesting door access. Monitors the funding for student employment.
Provides backup support to other administrative staff as needed within the division.
Academic scheduling
Course schedule planning
Coordinate room assignments
Enter faculty adjunct/overload contracts
Registration support, waitlists, LLCs, and student placement
Monitor Decision Support reports
Enter faculty load data and run reports
Assist in annual budget preparation
Prepare and process payments
Contracts
Vendors
Check requests
Wire transfers
NBC payments
Journal Vouchers
Run Cognos budget reports – track expenses
Wells One
Web updates
Creation of marketing materials – Canva
Social Media
Submit items and news to the St. Thomas Newsroom and other internal and external media
Event planning
Room reservations
Catering
Social Tables
Coordinate set up and technology needs
Other duties as assigned.