Coordinator II, Construction

Ross Stores•Alpharetta, GA

67d•Onsite

About The Position

GENERAL PURPOSE: Manage administrative functions of the Construction Department, exercising discretion and confidentiality in all aspects of the job. Responsible for the monitoring and coordination of all aspects of the project development/construction schedule for new stores, remodels, special projects, and contract close outs. Serve as liaison to outside departments, vendors and various industry contacts. Maintain a well-organized and efficient department ensuring that all day-to-day activities are resolved. Assist the Group Vice President as assigned and provide training and oversight for other Senior Managers/Construction Directors/Senior Directors and Coordinators with Department Policies and Procedures. ESSENTIAL FUNCTIONS: • Promptly and accurately respond to verbal and written communication from the SVP Construction, GVP, Directors/Senior Directors and Sr. Managers of Construction, Contractors, and Vendors • Have knowledge in and be able to understand and accurately work with established industry standard construction documents with respect to new store and remodel projects • Be able to understand and accurately track construction costs and change order requests • Manage and coordinate all aspects of the project development schedule • Responsible for communicating information concerning new store construction throughout the organization. Interface with Store Design, Facilities, Real Estate, and Store Planning in gathering and providing information necessary to facilitate on-time store openings • Coordinate all legal closeout documentation for all projects, ensuring all items are in order for final completion, acting as a liaison with respective landlords and contractors • Interface with Property Administration for all reimbursable construction allowances for new stores • Interface with Property Administration for all reimbursable construction allowances for new stores • Independently compose/draft correspondence for issuance to management and outside parties as required • Verification of all Application/Certificates for payment and invoices from contractors and vendors ensuring proper documentation for back up including lien waivers • Prepare invoices and payment applications according to department policy and procedure for approval by the SVP, GVP, Senior Directors/Directors/Senior Managers. • Responsible for ensuring that all respective vendors receive plans for all projects so that proper bids and contracts can be received and reviewed in a timely manner • Respond to all inquiries from potential contractors, architects and vendors interested in placement on Ross pre-qualified bidders list by region • Monitor new store signage and related costs to include status reporting and day-to-day telephone contact with vendor for all new and existing stores • Follow-up with Senior Managers/Directors/Senior Directors on completion of utility forms, possession dates, finish schedules, and property insurance forms • Interface directly with the Executive Assistant to SVP Construction to ensure policy and procedures are maintained for department communication standards including phones, filing, correspondence and other means of communication • Assist with training and oversight for Department Senior Managers/Directors/Senior Directors and Coordinators

Requirements

3-5 years previous experience and knowledge in working with established industry standard construction contract and bid documents
Ability to communicate department policies and procedures to others and assist in training
Ability to exercise independent judgment, work independently with excellent organizational/follow-up skills
Excellent communication, both oral and written
Ability to prioritize and facilitate multiple projects simultaneously, balance ongoing duties with several special projects and perform accurately and professionally under pressure with very short deadlines
Excellent computer skills including Word and Excel
Superior analytical skills both mathematical and problem solving

Responsibilities

Promptly and accurately respond to verbal and written communication from the SVP Construction, GVP, Directors/Senior Directors and Sr. Managers of Construction, Contractors, and Vendors
Have knowledge in and be able to understand and accurately work with established industry standard construction documents with respect to new store and remodel projects
Be able to understand and accurately track construction costs and change order requests
Manage and coordinate all aspects of the project development schedule
Responsible for communicating information concerning new store construction throughout the organization. Interface with Store Design, Facilities, Real Estate, and Store Planning in gathering and providing information necessary to facilitate on-time store openings
Coordinate all legal closeout documentation for all projects, ensuring all items are in order for final completion, acting as a liaison with respective landlords and contractors
Interface with Property Administration for all reimbursable construction allowances for new stores
Interface with Property Administration for all reimbursable construction allowances for new stores
Independently compose/draft correspondence for issuance to management and outside parties as required
Verification of all Application/Certificates for payment and invoices from contractors and vendors ensuring proper documentation for back up including lien waivers
Prepare invoices and payment applications according to department policy and procedure for approval by the SVP, GVP, Senior Directors/Directors/Senior Managers.
Responsible for ensuring that all respective vendors receive plans for all projects so that proper bids and contracts can be received and reviewed in a timely manner
Respond to all inquiries from potential contractors, architects and vendors interested in placement on Ross pre-qualified bidders list by region
Monitor new store signage and related costs to include status reporting and day-to-day telephone contact with vendor for all new and existing stores
Follow-up with Senior Managers/Directors/Senior Directors on completion of utility forms, possession dates, finish schedules, and property insurance forms
Interface directly with the Executive Assistant to SVP Construction to ensure policy and procedures are maintained for department communication standards including phones, filing, correspondence and other means of communication
Assist with training and oversight for Department Senior Managers/Directors/Senior Directors and Coordinators