Coordinator, Human Resources

Headquarters•Fairfield, NJ

2d•$63,000 - $79,000

About The Position

When you join Kyocera Document Solutions America, Inc. you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting knowledge to work to drive change. In addition, we’re proud to be a Great Place to Work… and we really mean it! Kyocera Document Solutions America, Inc. has been officially certified a Great Place to Work every year since 2022. An organization earns this distinction when its employees have expressed their trust in the people they work for, have pride in what they do and enjoy the people they work with. As a Human Resources Coordinator, you will support the corporate HR department to ensure daily operations run smoothly and efficiently. You will serve as the first point of contact for the HR team on general inquiries and manage a variety of administrative functions. In addition, you will provide support throughout the pre-hire process, including communicating with candidates and managers on pre-hire tasks, answering questions, and ensuring a seamless onboarding experience that creates a positive impression. You will also ensure all stakeholders are prepared and informed of new hires. Additionally, you will coordinate and support HR department projects and provide temporary coverage for select HR team members as needed. The ideal candidate will have broad knowledge of Human Resources and general administrative functions, with the ability to manage multiple priorities while enhancing the employee experience and contributing to organizational success. Opportunities to do something meaningful—to challenge yourself, influence change, and be part of an evolving industry—don’t come around every day.

Requirements

Five years of Human Resources or related experience
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
Strong organizational and time management skills; ability to prioritize effectively
Excellent relationship-building and interpersonal skills
Clear and effective oral and written communication
Exceptional customer service orientation
Ability to handle confidential information with discretion
Ability to execute small projects and engage stakeholders
Detail-oriented and accountable for assignments
Ability to multi-task and take initiative in a fast-paced environment
Positive, proactive attitude with strong planning and scheduling skills
Motivated to learn and expand knowledge

Nice To Haves

Bachelor’s degree
Familiarity with HR systems (e.g., ATS, HRIS)
Prior project management experience

Responsibilities

Manages pre-boarding processes, including communicating with new hires and internal stakeholders on assigned tasks, outstanding items, and updates. Submits and monitors background screenings, involving stakeholders on adverse findings when necessary. Maintains the Onboarding SOP and HR Planner Board related to pre-onboarding tasks.
Tracks inventory and coordinates shipment of Welcome Kits for new hires.
Creates and maintains HR Operations SOPs, ensuring adherence to templates and branding guidelines. Identifies process gaps and recommends improvements to clarify, streamline, and simplify workflows.
Coordinate small-scale HR projects (e.g., SOP documentation and auditing personnel files). Provide support to project owners and cross-functional HR teams on work streams to meet milestones timely.
Processes HR invoices, ensuring accurate coding and budgeting. Manages past-due invoices, escalates issues as needed, and maintains positive vendor relationships through timely communication.
Supports HR Department activities (e.g. the HR Summit and HR Department holiday events).
Performs administrative functions, including maintaining employee files, HR data, forms, and documents.
Responds promptly to HR-related inquiries from internal and external stakeholders. Monitors the KDA HR mailbox and addresses or forwards inquiries as appropriate.
Offers temporary coverage for HR team members (e.g., Talent Acquisition Coordinator) during breaks, PTO, or as needed.
Provides general guidance to employees visiting the HR Suite and directs them appropriately.
Collaborates with HR leadership on various duties and projects as assigned.