Coordinator Human Resources

Taylor Made Golf•Carlsbad, CA

3d•$25 - $28•Onsite

About The Position

We are seeking an HR Coordinator to join our dynamic and fast-paced team. This role supports the Human Resources and Recruiting teams and is an integral part of the employee onboarding experience. In this employee-facing role, the individual will provide support and guidance to employees in a timely, accurate, and confidential manner.

Requirements

Welcoming presence and professional language with a strong customer service mindset and ability to interface with employees of all levels and backgrounds.
Ability to maintain high standards of confidentiality required
Strong team player and culture contributor with ability to establish and maintain effective working relationships with co-workers in HR and across the organization.
Excellent English verbal and written communication skills required
Results-oriented with the ability to change priorities as needed.
Highly organized, with excellent time-management and follow-up skills.
Exceptional attention to detail and process-oriented mindset.
Current knowledge of HR industry functions and best practices, state and federal labor laws and regulations surrounding employment preferred
Demonstrated proficiency with HR systems, experience with Workday preferred
Self-motivated and adaptable in a fast-paced and evolving work environment
High school diploma required, B.S. / B.A. preferred with a focus on Human Resources, Business Administration, or Organization Development preferred
2+ years related Human Resources experience required
Office environment, heavy computer use
Light physical effort equal to frequent lifting or moving of lightweight materials.
Regularly required to sit or stand, bend, and reach.
Ability to work extended hours as necessary

Responsibilities

Administers new hire onboarding process ensuring a positive employee experience, including:
Manages communication with internal teams for new employee set-up
Manage new employee communication and touchpoints leading up to start date
Process pre-employment screenings, including background checks.
Ensures completion of onboarding documents, including I-9 verification of employment eligibility
Coordinates day one (i.e. orientation, IT set-up/orientation, badge)
Responsible for the integrity, compliance, completeness and, maintenance, retention of all active and archived personnel files. Includes tracking, maintenance and updates of I-9 documentation as needed. Ensures confidentiality and audits records on a regularly scheduled basis for compliance.
Process actions in the HR system (Workday) to facilitate employee changes.
Ensures all employee notices, offer letters and documents are uploaded in Workday.
Facilitates employee off-boarding process, including separation paperwork, exit meetings, and follow-up as necessary.
Initial HR point of contact for general employee inquiries related to employment, policies, benefits, etc. Responds and/or directs to appropriate HR individual.
Responds to and completes inquiries for employee data from third parties, including unemployment requests, verifications of employment, and subpoenas.
Manages company’s labor compliance postings and notifications across all US facilities.
Reconciles and processes employment related invoices for approval
Provides back-up support of employment processes for Indiana-based distribution facility as needed.
Supports the Talent Acquisition function during the recruitment lifecycle to ensure a positive candidate experience: candidate communication, interview scheduling, travel bookings, and expense reimbursement
Occasional support for broader HR department, including coordinating meetings, security/safety team representation, support in employee events, etc.
Performs other related duties and assignments as required.