Coordinator Group Reservations - Full Time

San Manuel Band of Mission Indians•Las Vegas, NV

About The Position

The Coordinator Group Reservations is responsible for providing high-level administrative support to the Revenue and Resort Services Management Team and the liaison between Sales, Services Team. The Coordinator Group Reservations has a key role in ensuring the efficient booking and communication processes are completed for room reservations for contracted rooms through our group sales department, while maximizing revenue. Their primary goal is to receive, review, process, and accommodate all group business as well as wholesale, extranet, and third-party business. All while providing the highest quality of service to external and internal guest/clients. Core Responsibilities: It is the primary responsibility of the Group Reservations Coordinator to oversee the management of inventory, rates and reporting within the Resort Services department. Review and process all reservation and group modifications, additions, cancellations, and/or revisions per the request and applicable department and hotel policy, procedure, and guidelines. Process group rooming listings in their various formats, at department standards, in LMS and Passkey system. Closely monitors, and manages group blocks, pick-ups, and blind cuts, as necessary. Provides updates of all groups and any historical patterns and circumstances which may negatively impact room inventory/revenue during block review meetings with Operations, Revenue and Sales leadership. Develops and maintains new and improved reporting tools and techniques. Closely monitors inventory availability and manages upsell inventory in Passkey and LMS to support group block adjustments. Review, compare, and improve group notations, reservations, master accounts, and/or other group related items per group resumes published by the Sales teams. Review applied billing profiles, reservation rates, stay dates, and other billing information. Review all communicated VIPs and notate as needed. Oversee the daily execution and distribution of reports to ensure accuracy and timeliness. Advises department leadership and Revenue Management of any historical patterns and circumstances which may negatively impact room inventory/revenue. Manages the delivery and measurement of guest service is consistent with established departmental guidelines/ standards. Attend meetings with clients and property staff as needed, acting as a key liaison between Sales/ Service Managers, group contacts, and meeting planners. Compile reports for Resort Services, Groups and Wholesale Management, and other departments as directed. Process wholesale, extranet, and third-party company requests, reservations, modifications, cancellations, as needed. Communicate and resolve guest situations in conjunction with third-party companies. Receive and answer questions regarding Groups, wholesale, extranet, and third-party companies as they are communicated from throughout and outside the company. Performs all the functions of a Group Reservations Coordinator at a high level of expertise, offering technical guidance/assistance as needed. Perform other job-related duties as requested.

Requirements

Minimum of one (1) year of previous customer service experience.
High school diploma or equivalent.
Advanced proficiency in Microsoft Office (Word, Excel, Outlook), and Amadeus/Delphi.
Excellent analytical, problem solving, administrative, multi-tasking, organization and prioritization skills.
Excellent interpersonal and communication skills (verbal and written), fluent English and articulate.
Ability to work efficiently, independently and cohesively, consistently producing quality results.
Detail oriented and demonstrated problem solving skills.
Strong organizational skills and ability to function under time constraints.
Dedicated to a fast paced, team focused environment.
Ability to plan, organize, and execute multiple tasks within established timelines.
Professional appearance and demeanor.
At least 21 years of age.
Equivalent combination of education and progressive, relevant and direct experience may be considered in lieu of minimum educational/experience requirements indicated above.
Must be available to work various shifts including evenings, weekends, and holidays.

Nice To Haves

One (1) year of work experience in hospitality industry and/or operations
Technical understanding of hotel Property Management Systems not limited to LMS, Passkey, Amadeus and Cognos.

Responsibilities

Oversee the management of inventory, rates and reporting within the Resort Services department.
Review and process all reservation and group modifications, additions, cancellations, and/or revisions per the request and applicable department and hotel policy, procedure, and guidelines.
Process group rooming listings in their various formats, at department standards, in LMS and Passkey system.
Closely monitors, and manages group blocks, pick-ups, and blind cuts, as necessary.
Provides updates of all groups and any historical patterns and circumstances which may negatively impact room inventory/revenue during block review meetings with Operations, Revenue and Sales leadership.
Develops and maintains new and improved reporting tools and techniques.
Closely monitors inventory availability and manages upsell inventory in Passkey and LMS to support group block adjustments.
Review, compare, and improve group notations, reservations, master accounts, and/or other group related items per group resumes published by the Sales teams.
Review applied billing profiles, reservation rates, stay dates, and other billing information.
Review all communicated VIPs and notate as needed.
Oversee the daily execution and distribution of reports to ensure accuracy and timeliness.
Advises department leadership and Revenue Management of any historical patterns and circumstances which may negatively impact room inventory/revenue.
Manages the delivery and measurement of guest service is consistent with established departmental guidelines/ standards.
Attend meetings with clients and property staff as needed, acting as a key liaison between Sales/ Service Managers, group contacts, and meeting planners.
Compile reports for Resort Services, Groups and Wholesale Management, and other departments as directed.
Process wholesale, extranet, and third-party company requests, reservations, modifications, cancellations, as needed.
Communicate and resolve guest situations in conjunction with third-party companies.
Receive and answer questions regarding Groups, wholesale, extranet, and third-party companies as they are communicated from throughout and outside the company.
Performs all the functions of a Group Reservations Coordinator at a high level of expertise, offering technical guidance/assistance as needed.
Perform other job-related duties as requested.