Coordinator, Government Affairs

Clean Power Alliance•Los Angeles, CA

6h•$90,743 - $136,115•Hybrid

About The Position

CPA seeks a detail-oriented and highly motivated professional to join our team as Coordinator, Government Affairs The primary responsibilities include but are not limited to managing and coordinating the logistics of outreach events for the Government Affairs team, coordinating outside vendors and consultants, managing and tracking the department budget, managing and tracking organizational sponsorships and memberships, developing metrics and analytics for local community grants, drafting contracts, and assisting in coordinating the Community Advisory Committee.

Requirements

Excellent verbal and written communication skills.
Excellent organizational, scheduling, time management skills and attention to detail.
Ability to work independently on larger, moderately complex projects/assignments with minimal supervision.
Ability to act with integrity, professionalism, and confidentiality.
Ability to communicate complex matters that require explanation or interpretation.
Knowledge of modern office procedures and practices including preparing correspondence and operating modern office equipment.
Proficient with data visualization tools, or related software (i.e. Tableau).
Highly proficient with Microsoft Office Suite, particularly PowerPoint, and advanced knowledge of Excel.
Demonstrate good judgement and integrity.
High attention to detail with strong organizational skills.
Communicate effectively, orally, and in writing; and the ability to translate complex technical information into non-technical language.
Have a strong work ethic and be comfortable taking initiative/working in a fast-paced environment.
Work well on diverse teams and be highly collaborative.
Enjoy engaging with passionate internal and external stakeholders.
High tolerance for uncertainty but know how to bring things to resolution.
Be able to interpret and explain policies, procedures, and regulations.
Be able to organize and carry out projects with minimal instruction.
Must be able to work at a desk and work on a computer for prolonged periods.
Ability to lift up to 25 pounds.
Candidates must have a bachelor's degree and a minimum of 2 years relevant experience in communications, administration, or project management.
Availability to attend evening and weekend meetings or events within CPA’s service territory.

Nice To Haves

Experience with community-based organizations and/or legislative issues (preferred)

Responsibilities

Administrative Support: Responsible for providing administrative support for the Government Affairs team including but not limited to budget tracking and coordination, meetings and calendar coordination, ticket and sponsorship purchases and deliverables, legislative research, invoice processing, and updating and managing databases and tools within the department (e.g., Salesforce, Wrike) to ensure projects stay on schedule and documentation is current.
Metrics and Data: Lead team efforts to define, track, and report on outreach and grant metrics both internally and externally. Develop dashboards and reporting tools, in collaboration with other CPA teams, to support these efforts. Responsible for tracking and analyzing project outcomes and deliverables for grants to local non-profit organizations and preparing internal reports on findings. Responsible for coordinating and project managing work between CPA’s Programs team and Communication and Marketing team and grantees.
Event Support: Responsible for providing planning and logistical support, vendor coordination, SWAG and collateral ordering, tracking, inventory, organizing, coordination, and helping with event setup and table hosting for various virtual and in-person events. Responsible for representing CPA at events in its member agencies, in coordination with CPA’s Government Affairs managers. Responsible for tracking and compiling outcomes of events and creating event reports.
Vendor Coordination: Responsible for coordination with third-party vendors and service providers to ensure timely delivery of products and services. Responsibilities include coordinating payment and review of invoices, managing licenses and subscriptions, coordinating license renewals, reviewing contracts and service level agreements (SLAs), coordinating support requests or escalations, processing change orders, and tracking vendor performance. Serve as the primary point of contact for vendor issue resolution, procurement updates, and project alignment to ensure vendors meet CPA standards and expectations.
Committee Support: Responsible for attending and providing assistance to run the community advisory committee monthly meetings and assist with the preparation, posting and noticing of meeting minutes, agendas, and packets.
Operational Coordination: Responsible for coordinating day-to-day tasks for the Government Affairs teams, ensuring smooth workflow and communications between stakeholders to meet deadlines and achieve goals within the departments. Responsible for coordinating interactions with internal and external stakeholders.
Other duties as assigned.