Coordinator for Grants, Finance, and Operations

The University of Texas at Arlington Portal • Arlington, TX

8d

About The Position

The Coordinator for Grants, Finance, and Operations proactively engages with Libraries’ Principle Investigators to identify strategic opportunities to fund library initiatives while providing stewardship to government granting agencies. Serves as the assistant to the Libraries Director of Organizational Operations to support the libraries budgetary and accounting, telecom, documentation, workflow, and training efforts.

Requirements

• Bachelor’s degree in business administration, finance or related degree.
• Two (2) years of experience in administration, accounting or other related areas or six (6) years of an equivalent combination of education and experience in a similar role.
• Three (3) years in a supervisory role.

Nice To Haves

• Proficiency and experience with PeopleSoft and Mazevo events management system.
• Experience in accounting and with creating documentation.

Responsibilities

• Engages with departmental and cross-functional teams within the Libraries to support their skill development in grant seeking.
• Works closely with the Libraries Principal Investigators (PI), Grants and Contracts, and Grant Accounting to ensure compliance with grant accounting requirements by maintaining accurate records and identifying and resolving discrepancies in purchase orders, vouchers, and project accounts.
• Provide blue sheet budget reviews prior to project submission, regular project budget reports and communicate updates.
• Works closely with Libraries Directors and Executive team, to perform past spending analysis; future forecasting; budgeting; financial reporting; works with UTA online financial systems; preparing income and expense projections; and regularly communicating budget updates.
• Creates and updates documentation for departmental workflows, processes, and training.
• Leads training for Libraries’ personnel related to budgeting, purchasing, and grant and contracts requirements.
• Coordinates libraries telecom needs.
• Performs departmental security and compliance audits for budget and accounting process, CS Gold patron groups, keys, telecom, etc.
• Prepares and enters vouchers and journal entries in UT Share.
• Liaisons with accounting, disbursement, grants and contracts, and business office.
• Creates requisitions for purchase orders, including eMav Shop.
• Maintains Libraries PO database.
• Libraries liaison and final reviewer for Concur travel and non-travel expenses, and Procard expense reports
• Make cash and check deposits.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Number of Employees: 1-10 employees