Coordinator for Fraternity and Sorority Life

North Carolina State University•Raleigh, NC

58d

About The Position

The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College. NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here (You Belong Here). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student. The Department of Fraternity and Sorority Life prepares students for society through a values-based fraternal experience. Our work impacts the student experience in three ways: Chapter Services, Council and Community Development, and Living and Learning Environments. A dynamic team of professionals, including a Director, two Associate Directors, two Assistant Directors, and two Coordinators, execute the vision to inform the work. Our team advises recognized fraternities and sororities, their governing councils, and manages Greek Village housing, while providing programs to enhance leadership development and to educate the Fraternity/Sorority Community of over 3,500 students. Coordinators are part of a collaborative team approach and have dual reporting to both Associate Directors. The Coordinator positions are live-in, provide support for Chapter Services initiatives, and share responsibilities for the following areas and essential job duties:

Requirements

Require post-baccalaureate credentials or a bachelor's degree plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.
Google suite, Microsoft, communication, critical thinking, problem-solving, program coordination
Valid Driver's License required.
NC Driver's License within 60 days of hire.

Nice To Haves

Master's with one year experience with fraternity/sorority life or fraternity/sorority housing preferred

Responsibilities

Live-in responsibilities for either Greek Village Apartments and House 15 (155 residents/3 chapters) OR Greek Village Townhomes and Chapter Commons (132 residents/9 chapters)
Serve as a communication link between Fraternity and Sorority Life, the organization's House Corporation (if applicable), Primary Advisor, and residents on day to day facility matters including organization behavior.
Serve as the primary onsite contact during the work day for resident and facility concerns.
Implement and enforce the Code of Student Conduct and Community Standards as applicable to Greek Village residents and assist chapter officers as needed with organization policy.
Monitor resident and organization compliance with organization lease, organization memorandum of agreement and room agreements.
Consult with the Associate Director to refer cases to the Organizational Standards Board, Department of Fraternity and Sorority Life, or the Office of Student Conduct.
Participate in an on-call rotation providing emergency response and follow up to Greek Village housing in accordance with the on-call manual.
Counsel students and respond to crises that may occur in the facilities.
Make appropriate referrals to University support services ie, Student Health, Counseling Services, and Ombuds services.
Practice effective communication with University administration, Organization Leadership and if applicable emergency personnel, elevating as needed.
Serve as a liaison with the Facilities Office to ensure safety and maintenance of the residential facility.
Maintain accurate room rosters and key logs for assigned facilities.
Coordinate and direct the opening and closing of assigned facilities and support the same overall for Greek Village .
Facilitate health and safety room inspections each semester, completing necessary documentation and follow up as needed.
Provide leadership for front desk coverage, key inventory, and mail service for residents of GV Apartments including guidance of onsite student workers.
Oversee Chapter Commons dining, serving as a liaison between food service provider, residents, and Fraternity and Sorority Life
Under the direction of the Associate Director of Chapter Services, coordinate and assist in the facilitation of chapter officer trainings covering compliance with the following Fraternity and Sorority Life expectations/programs: Membership Procedures, Standards Program Requirements, Advisor Meetings, and Chapter President Roundtables
Meet regularly with chapter officers each semester assist officers in developing and pursuing chapter goals, membership growth and development, chapter management, and chapter progress on the Fraternity and Sorority Life Standards Program
Meet with chapter recruitment/intake chairs to provide advisory support for chapter outreach, recruitment, retention, and overall best practices in membership development while monitoring compliance with applicable policy including oversight of new member presentations
Serve as part of the advisory team to the Order of Omega Honors Society, meeting regularly with organization officers to support their individual growth, programming efforts, and organizational recruitment and membership development
Coordination of AOD and Risk Mitigation strategies, including intentional learning outcomes of, and assessment.
Member education in collaboration with Prevention Services and/or other stakeholders, coordinating logistics, tracking completion, and followup to support chapters' successful participation in the EPIC training program.
manage social event registration process and organization risk reduction/social host training.
Arrange program logistics for Chapter Services programs, including Greek Leaders Retreat, Greek Awards, Expansion/Extension efforts, etc.
Assist IFC Tailgate Committee at a minimum of 2 home NC State football tailgates during the fall semester.
Monitor chapter submission of new member verification forms and completion of new member FERPA waivers
Manage year round submission of materials and compile annual organization reports and community statistics outlining Standards Program outcomes
Prepare annual budget requests, bi-weekly staff reports and end of year documentation
Prepare and complete documentation for residents and assigned facilities, including communication templates for move in, closing, work orders, room condition inventories, etc.
Serve on University Committees as needed, developing and maintaining collaborative relationships with campus partners and various stakeholders
Monitor and respond to department email, providing excellent customer service while elevating more complex needs to the appropriate team member
Perform other duties as assigned and comply with expectations outlined in the FSL Staff Handbook
Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities.