Coordinator for Academic Operations

California Baptist University•Fort Collins, CO

47d•$28 - $30

About The Position

Supports the Office of the Provost through excellent communication and fiscal stewardship while also handling administrative tasks like supply management, scheduling, and maintaining confidential records. Provides general assistance for the office by performing the following duties:

Requirements

Demonstrated ability and willingness to live and uphold the University's Christ-centered mission and values.
Skill in the use of personal computers and related software applications.
A thorough knowledge of: Business English and arithmetic; general office methods, procedures, and practices.
Ability to plan, develop, and coordinate multiple projects.
Ability to read and write at a level appropriate to the duties of the position.
Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body.
Strong organizational skills and detail oriented.
Excellent telephone courtesy knowledge and experience.
Ability to create, compose, and edit written materials.
Ability to resolve customer complaints and concerns.
Ability to develop and maintain recordkeeping systems and procedures.
High school diploma or general education degree (GED); or one to three months' related experience and/or training; or equivalent combination of education and experience.

Responsibilities

Presents a positive supportive image of the Office of the Provost and the Division of Academic Affairs, California Baptist University and Christian Higher Education.
Facilitate communication and correspondence, reports, and memoranda on behalf of the Office of the Provost, administrative faculty, and directors within the Office of the Provost.
Coordinates daily operations for Provost's Office budget, instructional support budget, and internal grant budget. Processes requisitions for payment, tracks expenditures, reconciles the budget, makes recommendations, and submits budget transfers as needed.
Reviews and reconciles monthly Visa statements packets for departments within Academic Affairs.
Coordinates CBU Internal Grant operations. Reviews faculty requests for purchases and provides guidance under the direction of the Director of Academic Operations; tracks spending, assists with development of training resources and guidelines.
Coordinates CBU Faculty Development Fund processes. Provides reports to the faculty development committee, facilitates communication regarding awards to faculty recipients, and reviews reimbursement requests.
Creates and maintains training resources related to academic affairs operations for administrative staff.
Optimizes the virtual experience for Academic Affairs team training and assists with preparation and setup.
Prepare outgoing mail and correspondence, including e-mail and faxes.
Make copies of correspondence or other printed materials.
Organizes and maintains file system, files correspondence, and other records.
Processes paperwork and maintains records for Advanced Study Tuition Reimbursement Program.