Coordinator, Fan Zone Operations

NASCAR•Daytona Beach, FL

3d•Onsite

About The Position

At NASCAR, you will find a community of passionate individuals who care about our sport and are united in seeing it grow. NASCAR seeks a talented professional to join in the position of Coordinator, Fan Zone Operations based in our Daytona Beach, Florida office. Summary The Coordinator, Fan Zone Operations supports the execution of fan-facing experiences by managing display partner communications, credentialing, parking, and on-site asset setup. This role works closely with internal teams and external partners to deliver engaging fan activations and special events. The ideal candidate is highly detail-oriented, an effective communicator, and comfortable managing multiple priorities in a fast-paced, live-event environment.

Requirements

Bachelor’s degree required; preference for a related business field such as Marketing or Sports Management
1–3 years of professional experience in sports, live events, or event operations required
Self-starter with the ability to take initiative and manage projects from start to finish
Strong strategic, creative, and quick-thinking abilities in dynamic environments
Highly detail-oriented and organized with excellent written and verbal communication skills
Proven ability to manage on-site event logistics and think operationally
Collaborative team player with strong interpersonal skills
Ability to manage multiple projects simultaneously while meeting strict deadlines
Flexibility to work extended hours, including nights, weekends, and event days
Ability to travel up to 40%
Valid driver’s license required

Responsibilities

Serve as the primary point of contact for display partners, ensuring clear communication and coordination of on-site requirements and event logistics
Manage the distribution of credentials and parking passes for display partners, ensuring compliance with event policies and seamless venue access
Prepare and distribute display partner packets containing event guidelines, requirements, and operational details
Collect, track, and maintain valid Certificates of Insurance (COIs) for all display partners in accordance with event standards
Oversee the setup and placement of fan engagement assets, including photo moments, umbrellas, tables, signage, and other fan-facing elements within designated Fan Zones
Assist with the setup and execution of Speediatrics activations, ensuring smooth integration into the overall event experience
Collaborate with the Marketing team to ensure proper placement and accuracy of signage across all fan-facing activations
Coordinate and communicate the fan activity schedule, ensuring events and experiences run on time and as planned
Support track-specific activations such as Viva La Fiesta and Community Rows to enhance the overall fan experience
Build and maintain strong working relationships with regional and central departments, particularly the Central Event Experience team
Collaborate with external stakeholders to ensure smooth operations and successful delivery of the fan experience
Provide logistical and operational support for special events and additional fan experiences
Perform other duties as assigned