Coordinator - Facility Operations & Student Development

Pittsburg State University-posted 3 months ago
Full-time
Pittsburg, KS
Educational Services
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The Campus Recreation Department at Pittsburg State University seeks applicants for a Coordinator of Facility Operations and Student Development. The primary function of the Coordinator is to oversee and provide student leadership and manage the daily operations and reservations of all Campus Recreation facilities by managing and supervising student employees and ensuring all operation and safety policies are followed. Facilities include the Student Recreation Center (SRC), Robert W. Plaster Center Fitness Center, and all outdoor facilities.

  • Hire, appoint, train and supervise student rec staff, facility supervisors, and facility assistants with a focus on student development and learning.
  • Create, maintain, and/or modify operational and safety procedures, emergency action plans.
  • Provide instruction and development opportunities for staff through training, coaching, and performance evaluations.
  • Coordinate student staff in-service trainings specific to emergency, accident and incident protocols.
  • Track and maintain relevant certifications for respective staff.
  • Develop and execute customer service training program to ensure goals, objectives and outcomes are met.
  • Ensure high level of integrity, teamwork, communication and initiative of all staff.
  • Develop manuals for training facility staff on conflict resolution, customer service, and emergency procedures.
  • Manage timecards and bi-weekly payroll for respective staff.
  • Train student staff to use the point-of-sale system within Fusion.
  • Ensure all department recreation facilities operate within required risk management procedures.
  • Maintain a clean and safe environment by using risk management techniques.
  • Communicate expectations, policies, and guidelines of appropriate use of facilities.
  • Recommend improvements to policies and guidelines as needed.
  • Resolve conflicts that occur in facilities including user non-compliance of facility and department policies.
  • Responsible for daily indoor and outdoor reservations and communication of confirmed reservations.
  • Use Campus Recreation software, including Fusion Software and backend programming to create reservations.
  • Work with Associate Director of Programs and Maintenance to maintain/trouble shoot fitness equipment issues.
  • Responsible for monthly and annual inventory assessment for office supplies and equipment.
  • Responsible for scheduling and execution of semi/annual facility cleaning.
  • Use the University Physical Plant online work order system for maintenance and preventative maintenance.
  • Coordinate with outside groups for special events.
  • Coordinate with academic areas for class reservations/equipment needs.
  • Identify strategies for facility operations to be more efficient and effective through technology.
  • Assist with the development and execution of assessment programs for facility operations.
  • Balance cash drawers and make deposits daily.
  • Send department announcement to marketing office campus distribution.
  • Submit work order for building and facility needs.
  • Maintain and sell memberships.
  • Facilitate communications with paying members.
  • Process payroll deduction payments.
  • Keep membership database up to date.
  • Create new member profiles in Fusion.
  • Train student staff how to sell and process memberships.
  • Participate in overall department assessment and goal planning.
  • Make changes to emergency action plan as needed.
  • Manage daily use and locker rental.
  • Other duties as assigned.
  • High school diploma or equivalent.
  • Minimum of two (2) years of experience in office and facility management.
  • Bachelor's degree in Recreation, Sport Management, Business Management (with an emphasis in Leadership Development or Human Resources), or a closely related field.
  • Four (4) years of relevant experience, which may include at least one (1) year as a student leader within a collegiate recreation program.
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